Sales Coordinator/ Manager On Duty - Holiday Inn Portland Hillsboro

Driven by an innovative, entrepreneurial spirit, InnVentures has a culture of building teams that produce winning results. We operate over 75 hotels in 20+ states for some of the Nation’s largest REIT’s and private real estate owners, in addition to a large portfolio of individual and family-owned hotels. Throughout our 40-year history we have established proven methods of management, development, and revenue maximization resulting in a trusted acumen for operating major hotel brands.

Holiday Inn Portland Hillsboro, OR

The Sales Coordinator/Manager on Duty is responsible for ensuring the operation of the Front Office in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay, while maximizing room revenue and occupancy as well as play an important role in the overall success of our sales team.

We offer eligible employees a number of benefits to enhance their health and well-being:

• Group insurance, including medical, dental, vision and company-paid life insurance
• Paid time off
• Company-matched 401(k) plan
• Voluntary benefits including short term disability, long term disability, accident, life, critical illness and Flexible Spending Account
• Life enrichment benefits including hotel benefits, employee assistance program, leadership development program and more!
• Get paid daily

• Respond to small group inquiries and other requests in a timely manner.
• Prepare show rooms and give tours to walk-in customers.
• Create and distribute flyers for special events.
• Oversee group blocks and rooming lists ensuring accuracy using our reservation system.
• Provide clerical support to the Director of Sales and Sales team members as requested.
• Assist with scheduling and servicing meeting rooms as needed.
• Order and inventory sales amenities and supplies.
• Provide support and sales insight to the Front Desk team
• Thrive in a fast paced environment and handle last-minute client needs with ease.
• Support the goals of the hotel through teamwork and collaboration with all departments.
• Respond to all guests’ requests, problems, complaints and/or accidents presented at the Front Desk or through reservations, comment cards, letters and/or phone calls, in an attentive, courteous and efficient manner. 
• Follow up to ensure guest satisfaction.
• Motivate, coach, counsel and discipline all Front Office personnel according to InnVentures S.O.P.'s.
• Carry a cell phone at all times.
• Develop employee morale and ensure training of Front Office personnel.
• Maximize room revenue and occupancy by reviewing status daily.  Analyze rate variance, monitor credit report and maintain close observation of daily house count.  Monitor selling status of house daily, i.e. flash report, allowances, etc.
• Participate in required M.O.D. program as scheduled.
• Prepare employee Schedule according to business forecast, payroll budget guidelines and productivity requirements.
• Ensure that no-show revenue is maximized through consistent and accurate billing.
• Maintain InnVentures S.O.P.'s regarding Purchase Orders, vouchering of invoices and checkbook accounting.
• Maintain a professional working relationship and promote open lines of communication with managers, employees and other departments.
• Work closely with Accounting on follow-up items, i.e., returned checks, rejected credit cards, employee discrepancies, etc.
• Operate all aspects of the Front Office computer system, including software maintenance, report generation and analysis, and simple programming.
• Monitor proper operation of the P.B.X. console and ensure that employees maintain InnVentures S.O.P.'s in its use.
• Ensure staff greet and welcome all guests approaching the Front Desk in accordance with InnVentures S.O.P.'s.
• Ensure implementation of all InnVentures policies and house rules.  Understand hospitality terms.
• Ensure sign off of all Service Standards by Position for Front Office staff.
• Assist in preparation of revenue and occupancy forecasting.
• Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner.
• Operate radios efficiently and professionally in communicating with hotel staff.  Ensure the proper use of radio etiquette within the department.
• Coordinate all aspects of the ongoing implementation of the InnVentures philosophy of service.
• Ensure correct and accurate cash handling at the Front Desk.
• Follow and enforce all InnVentures credit policies.
• Ensure that employees are, at all times, attentive, friendly, helpful and courteous to all guests, managers and other employees.
• Maintain and monitor "Lost and Found" procedures and policies according to InnVentures standards.
• Establish and maintain key control system.
• Ensure participation within department for monthly InnVentures team meeting.
• Focus the Front Office Department on their role in contributing to the Guest Service and audit scores.

• Long hours sometimes required, flexible to work any shift including holidays and weekends.
• Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Ability to stand during entire shift.
• At least 2 years of progressive experience in a hotel or a related field; or a 4-year college degree and at least 1 year of related experience.
• Supervisory experience required. Labor experience and Opera experience preferred.
• Must be proficient in Windows, Company approved spreadsheets and word processing.
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Attend all hotel required meetings and trainings.
• Maintain regular attendance in compliance with InnVentures Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing nametags.
• Comply with InnVentures Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to maintain confidentiality of information.
• Perform other duties as requested by management.

Salary Range: $20.00- $22.00