Sales Assistant - Vantage Point Consulting
New York, NY 10020
About the Job
Responsibilities
The Sales Assistant is responsible for providing support and assistance to Account Executives and National Sales Manager and VP of Sales in all phases of the sales process.
Responsibilities include:
•Work closely with Account Executives in the station and National offices to provide complete customer service to all clients
•Confirm approval from sales management for all incoming order rates, ratings and programming to minimize last minute changes
•Relay maintenance of contracts to agencies where action is required, including, but not limited to spot make goods, program changes and under delivery weight
•Act as a liaison between Account Manager and Agency to meet all buyer requests, including contract, inventory and program details
•Track performance of contracts on local station
•Partner with Traffic department to solve any open scheduling issues including copy and media resolution, order validation and dispute resolution
•Work with salespeople and sales management for best reconciliation of the client
•Fill in other areas as needed and assigned by management
•Process financial workflows: customer billing set up, credit card payments, Cash in Advance and rebills as requested
•Maintain eFiles for station management and National Sales Office AE's; orders, revisions and make goods
•Learn to assign and manage material instructions for all on-air clients with future ability to fill in and cover when needed
•Assist the National Sales Manager and VP of Sales with administrative functions including, but not limited to: travel, expenses & calendar management
Quals--
2+ years of experience.
•Proficiency in MS Word, PowerPoint and Excel
•Bachelor's degree in Communications, Marketing or related field and/or equivalent work experience Desired Characteristics
•Detail orientation and ability to function in a fast paced environment
•Superior organizational skills – must possess the ability to manage multiple priorities
•Process orientation: ability to analyze current processes and help implement improvements for continuous operating growth
•Team player who can also work independently and is a self-starter
The Sales Assistant is responsible for providing support and assistance to Account Executives and National Sales Manager and VP of Sales in all phases of the sales process.
Responsibilities include:
•Work closely with Account Executives in the station and National offices to provide complete customer service to all clients
•Confirm approval from sales management for all incoming order rates, ratings and programming to minimize last minute changes
•Relay maintenance of contracts to agencies where action is required, including, but not limited to spot make goods, program changes and under delivery weight
•Act as a liaison between Account Manager and Agency to meet all buyer requests, including contract, inventory and program details
•Track performance of contracts on local station
•Partner with Traffic department to solve any open scheduling issues including copy and media resolution, order validation and dispute resolution
•Work with salespeople and sales management for best reconciliation of the client
•Fill in other areas as needed and assigned by management
•Process financial workflows: customer billing set up, credit card payments, Cash in Advance and rebills as requested
•Maintain eFiles for station management and National Sales Office AE's; orders, revisions and make goods
•Learn to assign and manage material instructions for all on-air clients with future ability to fill in and cover when needed
•Assist the National Sales Manager and VP of Sales with administrative functions including, but not limited to: travel, expenses & calendar management
Quals--
2+ years of experience.
•Proficiency in MS Word, PowerPoint and Excel
•Bachelor's degree in Communications, Marketing or related field and/or equivalent work experience Desired Characteristics
•Detail orientation and ability to function in a fast paced environment
•Superior organizational skills – must possess the ability to manage multiple priorities
•Process orientation: ability to analyze current processes and help implement improvements for continuous operating growth
•Team player who can also work independently and is a self-starter
Source : Vantage Point Consulting