Sales Administrator - PERRY ELLIS INTERNATIONAL INC

SUMMARY

The Sales Administrator – Golf provides administrative support for the Vice Presidents of Sales and the SVP of Sales for US and International.  Performs a wide range of administrative and office support activities to facilitate the efficient operation of the division across multiple brands.

DUTIES AND RESPONSIBILITIES: (Your duties should reflect the most significant aspects of your job. Do not state anything that requires less than 5% of your time.)

• General clerical duties 

• Provide specialized sales support as needed for the SVP, VPs and all sales team members

• Prioritize multiple projects simultaneously, and follow through on issues in a timely manner

• Assist in managing division due dates to ensure critical deadlines are met

• Assist in the preparation and facilitation of semi-annual sales meetings

• Run, edit and automate sales and inventory reports in Business Objects / Essentus as needed

• Monthly sales rep commission reports

• Salesman Sample Orders  

1. Placement of sample purchase orders for:

   1. US / UK / CANADA / OTHER

2. Continual updates to orders throughout development window

3. Sample Product Tracking Chart: 

   1. Obtain both delivery and tracking information from vendors

4. Correspondence between Imports and Warehouse:

   1. Review of commercial documents to ensure IT creation, receipt into inventory  

5. Process sample invoices for payment

6. Initiate and track sample distribution orders to the outside sales representatives

• NuOrder Custom Line Sheets

• Sales Support

1. New Salesman Setup

2. Automated Sales Reports

3. Inventory transfer requests

4. Special project requests

5. Marketing POP, fixture requests

6. Seasonal Line Lists

• Sales and Account Support

• Sales order entry 

• Order Validation

• Special projects

• Order Base Integrity

• Cad Catalogs / Assortments

• Trade Promotions

• SKU Generator

• Make-Up Order Placement

1. Order production for both Callaway and Original Penguin Green Grass: 

   1. Confirm PO placement

   2. Track delivery dates

   3. Create air requests

• PLM Order Uploads

• Trade Shows

1.  Samples: 

   1. Order samples for all workstations and conference rooms. 

2. Operational Assistance:

   1. Maintain appointment calendar 

   2. Trade show greeter / receptionist. 

See Job Description