Sales Administrator - ICS

The Company

Integrated Cooling Solutions (ICS) is a manufacturer’s representative of some of the best-known brands in the commercial HVAC market. At ICS, strong relationships, creative solutions, and an upbeat company culture are what make us successful. We strive to find passionate and innovative people who are eager to share our goals.

Position Overview

The Sales Administrator is responsible for the administration, implementation and management of commercial heating, ventilation, and air conditioning (HVAC) equipment projects and successfully deliver those projects to our customers. This will be achieved by working closely with our Inside Sales team to learn our processes and ultimately deliver on our high standards for customer satisfaction and success.

Job Responsibilities

• Bid Coordination
• Responsible for the timely completion of assigned projects by managing schedules
• Communication with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff
• Coordination of project scope and estimates with Inside Sales Support teams
• Ensures compliance with internal equipment ordering processes
• Responsible for entering equipment orders and issuing purchase orders to vendors
• Compares estimated ship dates with contractors’ project schedules
• Responsible for approving vendor invoices, issuing customer invoices and reconciling financials within assigned projects
• Generates service work orders for equipment start-ups and service visits
• Responsible for close-out documentation

Qualifications

• Associate degree or a minimum of four (4) years of project management, HVAC or related experience, or an equivalent combination of education and experience. This position works in a typical office environment with occasional visits to customers/jobsites.
• Exceptional written and verbal communications skills
• Must demonstrate the ability and willingness to communicate in a clear, concise, and diplomatic manner
• Outstanding attention to detail, willingness to collaborate in a team setting, and excellent organizational skills are critical

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.

Integrated Cooling Solutions is an Equal Opportunity Employer