Sales Administrative Assistant (Wholesale experience preferred) - Ultimate Staffing Services

We are seeking motivated individuals who are committed to long-term career growth, with opportunities for advancement within the company.

The person who will excel in this role would consider themselves versatile and a Jack/Jill of all trades with a flexible attitude, willing to meet the demands of each day, whether it is administrative, customer service, sales, or inventory related.

Essential Qualifications:

• Tech savvy (Excel is a MUST)
• Fast worker/quick on their toes
• Strong Communicator
• Team Player Attitude
• Quick Learner
• Hard-working
• Responsible
• Organized (papers, samples, workspace, digital files)
• Ability to adapt quickly, shift priorities as needed, and efficiently manage multiple tasks
• Customer focused
• Interested in fashion

Responsibilities:

• Provide Exceptional Support in all administrative tasks related to the Sales process (including but not limited to quotations and inventory inquiries; sample/meeting preparation; record keeping; and order tracking)
• Work as an integral partner and liaison to the warehouse to ensure all client deliveries and shipments are delivered in a timely manner
• Maintain Master Excel Spreadsheet and departmental shipping calendar (including data entry and calendar management)
• Prepare orders for shipping by customer cancel dates (including creating shipping documents, requesting delivery appointments, and invoicing)
• Organize and file company and client documentation
• Act as a liaison between the Sales Department and other cross-functional teams
• Organize and track eyewear samples
• Perform quality control on incoming goods and coordinate sample shipments and approvals
• Take photographs of samples for the purpose of selling and quotation preparation
• Work closely with vendor base and customer base to ensure all issues and inquiries are addressed promptly and accurately
• Communicate with clients regarding status of samples
• Ordering and checking in of materials related to orders such as hangcards and price tickets

Requirements:

• Must have 2-3 years of Microsoft Office Suite experience (primarily Excel and Outlook)
• Must have excellent Email/Inbox Management (Gmail/Outlook)
• Must be able to work independently and make thoughtful and informed decisions
• Must be able to multitask, juggling several tasks at once with accuracy
• Must be a good planner with consistent follow-through to complete projects in a timely and accurate manner
• Must have strong organization, coordination, and follow-through skills
• Must be a team player with a great attitude
• Must be a quick learner and good problem solver
• Must have strong work ethic
• Must take the initiative

Preferred Qualifications:

• Previous Experience in Customer Service or Sales
• Previous Experience with task management (e.g., Airtable, Asana, Basecamp, etc

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.