Sales Administrative Assistant - Biamp
Beaverton, OR
About the Job
The role, at a glance:
Biamp is seeking a dynamic and highly organized Sales Administrative Assistant to provide comprehensive administrative support to the global Biamp sales team and the Vice President of Sales. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication and organizational skills. This role requires the ability to multitask in a fast-paced environment, prioritize tasks effectively, and maintain a high level of confidentiality. A successful Sales Administrative Assistant will provide high-level support by coordinating various activities and recurring events, preparing sales reports, addressing information requests, and performing administrative functions such as preparing correspondence, receiving and touring visitors, scheduling and coordinating conference calls and meetings.
How you’ll contribute:
We make the world’s most extraordinary audio and video solutions. For over 40 years, Biamp has created and innovated professional audiovisual solutions that enable great communication. From the smallest of rooms to the largest of venues, we empower true human connection in every space.
As we grow to meet our customers’ needs and evolve to address the challenges of tomorrow, one guiding principle remains the same:
At Biamp, we believe the employment relationship should be reciprocal. We want you to love your job, and we ant your expertise and knowledge to help drive our business forward. We champion a supportive and dynamic environment filled with passionate people who choose continuous improvement over perfection. We insist on clear, explicit decision making, believe in taking calculated risks, and celebrate tough decision even when they don’t succeed. We look for people who desire the best from themselves and encourage the same from their coworkers. Our commitment to one another and to the common goal is the most consistent reliable path to recurring success for all of us.
Biamp is seeking a dynamic and highly organized Sales Administrative Assistant to provide comprehensive administrative support to the global Biamp sales team and the Vice President of Sales. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication and organizational skills. This role requires the ability to multitask in a fast-paced environment, prioritize tasks effectively, and maintain a high level of confidentiality. A successful Sales Administrative Assistant will provide high-level support by coordinating various activities and recurring events, preparing sales reports, addressing information requests, and performing administrative functions such as preparing correspondence, receiving and touring visitors, scheduling and coordinating conference calls and meetings.
How you’ll contribute:
- Provide administrative support across the Biamp Sales organization:
- Coordinate the sales promotional items and swag program.
- Organize Sales onboarding for new employees.
- Assist in preparing reports, presentations, and creating sales collateral.
- Maintain up-to-date records of sales activities, customer information and sales pipelines using CRM software, Microsoft Office Suite and other applicable platforms.
- Prepare and distribute sales-related documents, contracts, and proposals.
- Lead and coordinate program logistics for customer visits and other customer engagement events hosted on-site.
- General research and analysis on market and industry trends, including competitive intelligence and observable sales opportunities.
- Administrative support to VP of Sales, and provide seamless communication with internal cross-functional executive leaders, and external stakeholders:
- Assist in coordination of travel, including organization of expenses and reports in Concur.
- Serve as VP of Sales’ primary point of contact for internal and external stakeholders, screen and prioritize emails, phone calls, and other correspondence.
- Coordinate and manage the Vice President of Sales’ calendar, attend appropriate meetings and record, compile and distribute meeting minutes.
- Support the Vice President of Sales in various projects and initiatives, coordinating tasks, deadlines, and deliverables across departments.
- Together with the Vice President of Sales and other cross-functional players, coordinate sales events and meetings, including annual Biamp Global Sales Meeting (GSM).
- Other duties as assigned.
- 5 or more years of experience in Sales Administration, or Executive Administration experience supporting a sales executive.
- Fluency in the Microsoft Office Suite, CRM software (Microsoft Dynamics 365, Salesforce, etc.), SharePoint, and conferencing platforms (Teams, Zoom, Google Meet, etc.).
- Exceptional organizational, time management and project management skills, with the ability to prioritize tasks and align with cross functional deadlines with a keen eye on the details.
- Excellent communication skills, both written and verbal, with a professional and diplomatic demeanor.
- Ability to maintain high levels of discretion and confidentiality.
- A proactive and resourceful approach with a positive outlook and willingness to learn and adapt.
- Ability and willingness to travel up to 25%, both domestic and international.
- A bachelor’s degree in business administration, marketing, communications, or another relevant field.
- Previous experience within technology or manufacturing fields.
- Past experience with large-scale event coordination.
What we offer:
Who is Biamp?- Medical, Dental, and Vision
- 3 weeks annual PTO and 9 paid holidays
- 401(k) + matching
- Employer-paid base life insurance, short, and long-term disability
- Health savings accounts (with Biamp contribution) and flexible spending accounts
- Tuition reimbursement
- Discretionary profit-sharing
- Referral bonuses
We make the world’s most extraordinary audio and video solutions. For over 40 years, Biamp has created and innovated professional audiovisual solutions that enable great communication. From the smallest of rooms to the largest of venues, we empower true human connection in every space.
As we grow to meet our customers’ needs and evolve to address the challenges of tomorrow, one guiding principle remains the same:
Biamp connects people through extraordinary audiovisual experiences.
About our company:At Biamp, we believe the employment relationship should be reciprocal. We want you to love your job, and we ant your expertise and knowledge to help drive our business forward. We champion a supportive and dynamic environment filled with passionate people who choose continuous improvement over perfection. We insist on clear, explicit decision making, believe in taking calculated risks, and celebrate tough decision even when they don’t succeed. We look for people who desire the best from themselves and encourage the same from their coworkers. Our commitment to one another and to the common goal is the most consistent reliable path to recurring success for all of us.
Biamp is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Source : Biamp