Safety Administrative Assistant - Power Plant Services

Position Mission:

Support the company-wide for effective safety programs that helps prevent workplace accidents and ensures compliance with safety regulations. 

Reporting Relationship:

• Director of HSE

Key Responsibilities:

• Assist in daily operations of the safety department by managing correspondence, preparing documents, and maintain organized system for safety records and reports. 
• Fulfill compliance requirements for the safety function for all commercial opportunities.
• Participate in the new business proposal process to capture and act upon safety requirements.
• Serve as a point of contact for internal and external queries related to safety policies and procedures. 
• Conduct research on safety compliance upon request from Safety team members.
• Lead the training participation tracking process with an overall objective of maintaining accurate and timely records.
• Participate in pre-service planning meetings to gather information on safety requirements for the technical service team members.
• Educate operations managers on training and administrative safety requirements to fulfill customer contracts.

Requirements:

• A minimum of 3-5 years of administrative assistant experience in a safety department at an industrial company is strongly preferred.
• Knowledge of safety regulations and practices is preferred. 
• An Associate Degree or equivalent college coursework is a definite plus.
• Intermediate level proficiency in Microsoft Office Suite to include Excel, PowerPoint and Word.
• Demonstrated track record of success in a role where managing multiple administrative projects was required.
• Excellent interpersonal and organizational skills.
• Ability to travel up to 5% of the time to fulfill responsibilities at customer sites, as needed.

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