RSS Contract and Grant Analyst - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The School of Medicine (SOM) has a contract/grant portfolio of over $280M awarded funds from Federal, State, non-profit and private Sponsors for basic and clinical research, clinical trials, training, and public service projects. The Research Support Services (RSS) unit in the SOM Deans Office / Finance Division works with SOM departments and units with its Pre-Award support needs, acting as the Pre-Award Contract and Grant Analyst for the department and PI, providing the coordination, preparation, budget development and routing of all SOM/RSS client department proposals for sponsored funding (except for industry initiated/funded clinical trials which are support by the Center for Clinical Research). RSS, under the direction of the SOM Director of Contracts and Grants, oversees the compliance of all contract and grant activity within the SOM departments and units - this also includes post award compliance monitoring, providing oversight and training to departments/units as needed.

Under general supervision, the RSS Contract and Grant Analyst develops and / or oversees research proposals and / or transactions related to pre-award contract and grant administration in the School of Medicine and maintains contract and grant records in compliance with institutional and research sponsor policies. Receives assignments from the RSS Pre-Award Operations Manager, Supervisor, and/or other RSS leadership on a project-by-project basis and fully analyzes problems, gathers data and information, and recommends solutions.

The RSS Contracts and Grants Analyst prepares and reviews single Investigator NIH proposals for Dean’s endorsement, ensuring: 1) proposal content is well articulated and follows agency regulations, as well as University policy and other applicable state and federal laws, 2) the proposal is responsive to sponsor interests and guidelines, 3) budget requests are accurate and appropriate, and 4) the proposal is compliant with the U.S. Code of Federal Regulations and University Cost Accounting Standards.

Attends appropriate trainings and forums to acquire and maintain professional knowledge of laws and regulations governing proposal development and UCI campus procedures.

Miscellaneous contract and grant related Duties/Reports as assigned by School leadership.

• Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
• Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage a high volume of transactions.
• Ability to perform moderately complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Knowledge of grant funding processes, procedures and techniques.
• Writing skills to draft persuasive text for variety of audiences.
• Proven skill to read and apply applicable federal, state, local laws and regulations relating to work product. Required
• Direct knowledge of University of California contract and grant policies. Preferred
• Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Preferred
• Ability to manage a high volume of transactions. Required
• Ability to perform moderately complex financial analysis and customized reporting. Required
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Required
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. Required
• Maintains current knowledge of compliance regulations in all areas of research administration. Preferred
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Preferred
• General knowledge of grant funding processes, procedures and techniques. Required
• Writing skills to draft persuasive text for a variety of audiences. Required
• Excellent oral and written communications skills. Required
• Knowledge of NIH grant policies governing the conduct of research, proposal submission procedures and management or awards. Preferred

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Required:

• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 3 years of experience

Special Conditions:

• Remote position with the requirement to come on campus periodically (approximately 5-6 times per year) for meetings, retreats, etc.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.