Retail Coordinator - Aroma360

Job Summary: Join the Aroma360 retail team at our corporate office in Wynwood FL! As a Retail Coordinator, you will play a crucial role in managing projects and data/metric management. This position involves coordinating with various departments and partners to ensure the successful execution of retail-related projects and providing essential support to the Retail COO. 
 
Essential Duties: 

• Serve as the liaison for all new, relocating, remodeling, expanding, and closing stores. 

• Coordinate with corporate departments and partners, including Merchandising, Store Planning, IT Support, Accounting, Real Estate, Store Supplies, Facilities, and Field personnel. 

• Work on future projects involving all aspects of retail. 

• Visit stores to ensure quality construction, accurate scope of work, and provide direction and support to field personnel. 

• Facilitate and document procedures to improve store project effectiveness. 

• Lease and store rollout data management on retail assets across the country 

• Administrative support, planning, follow up, and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies. 

• Budget tracking : Track monthly construction and/or department budgets and compliance with annual budget plan. 

• PO and Invoice management: To ensure the accurate completion of vendor payments by ensuring that timeline prioritization, follow-up and accuracy. 

• Reviewing all hybrid employees' expense reports and highlight any discrepancies. 

• Salesforce reporting to find vital information such as sales figures, metrics, client information, etc. 

• Actively maintain daily Director's expenses and prepare and gather all receipts and/or documentation and submit by 1st of the month. 
   

Store Data/Metric Management 

• Respond to field inquiries about Work Force Management, Payroll, traffic, and sales metrics. 

• Monitor and update daily reports. 

• Monitor and update vendor invoices, contracts, leases, etc. 

• Communicate field sales reporting to leadership regularly. 

• Manage data analytics portals and dashboards for corporate and field use. 

• Report monthly store sales to property management. 

• Apply for business tax license for new store openings. 
   

Education/Experience 

• Retail store experience preferred. 

• MUST be proficient in Microsoft Excel. 

• Salesforce proficient preferred. 

• Accounting background a plus. 

• Associate's degree or relevant work experience preferred. 
   

Requirements 

• Strong analytical and organizational skills. 

• Strong mathematical and critical thinking skills. 

• Proficiency in MS Office (Word, Excel, PowerPoint). 

• Ability to prioritize multiple tasks in a fast-paced environment. 

• Ability to balance multiple priorities and projects. 

• Creativity and resourcefulness. 

• Detail-oriented with strong communication skills. 

• Based in Wynwood, FL. 
   

Work Schedule 

• Varies 

• Weekdays/Weekends