Resource Manager (SMARTSHEETS) - Princeton Plasma Physics Laboratory

If you are a strategic thinker with a passion for optimizing resource allocation and driving project success, we encourage you to apply for this exciting opportunity for a Resource Manager! Join us in shaping the future of PPPL and making a meaningful impact on our projects and teams.

The Resource Manager will play a crucial role in optimizing resource allocation between functional line managers and project managers. This position requires a strategic mindset, strong communication skills, and the ability to balance the needs of multiple stakeholders. The Resource Manager will be responsible for coordinating the allocation of resources to ensure optimal project delivery while maximizing resource utilization and efficiency.

A proud U.S. Department of Energy National Laboratory managed by Princeton University, Princeton Plasma Physics Laboratory (PPPL) is a longstanding leader in the science and innovation behind the development of fusion energy — a clean, safe, and virtually limitless energy source. With an eye on the future and in response to national priorities, PPPL also has begun a strategic shift from a singular focus on fusion energy to a multi-focus approach that includes microelectronics, quantum information science, and sustainability science. Whether it be through science, engineering, technology or professional services, every team member has an opportunity to make their mark on our world. PPPL aims to attract and support people with a rich variety of backgrounds, interests, experiences, and cultural viewpoints. We are committed to equity, diversity, inclusion and accessibility and believe that each member of our team contributes to our scientific mission in their own unique way. Come join us!

Core Duties: 

• Collaborate with functional line managers and project managers to understand project requirements, resource availability, and priorities.
• Develop and maintain a resource management process that facilitates effective allocation of resources across projects.
• Coordinate the assignment of resources to projects based on skill sets, availability, and project priorities.
• Monitor resource utilization and identify opportunities to optimize resource allocation and utilization.
• Work closely with project managers to identify resource constraints and develop solutions to address resource shortages or conflicts.
• Facilitate resource planning meetings to review project resource requirements and adjust resource allocation as needed.
• Maintain accurate records of resource assignments, availability, and utilization.
• Communicate resource allocation decisions to stakeholders and ensure alignment with project objectives and organizational goals.
• Provide guidance and support to project managers and functional line engineering managers on resource management best practices.
• Continuously evaluate and improve the resource management process to enhance efficiency and effectiveness.
• Collaborate with PPPL’s management team and system administrators to implement best practices for Resource Management by Smartsheet (formerly known as 10,000ft).
• Provide support and guidance to team members on Smartsheet and Resource Management (RM), including conducting demos for new team members.
• Generate RM reports as needed and provide training to administrators on report creation.
• Educate team members on the capabilities and functions of Resource Management by Smartsheet, including People, Placeholders, Roles, Disciplines, Bill Rates, and Locations.
• Identify and resolve data reporting discrepancies by liaising with relevant team members.
• Synthesize utilization data to make quarterly staffing recommendations to company leadership, providing insights into upcoming project requirements.
• Collaborate with department leadership to audit, recommend, and improve workflows as necessary.

Education and Experience: 

• Bachelor’s degree in project management, operations management, engineering, or related field is preferred. In lieu of degree, commensurate experience will be considered.
• Proven experience in resource management, project management, or related roles.
  

Knowledge, Skills and Abilities: 

• Detailed knowledge of Smartsheet Suite applications with a deep understanding of Excel (required).
• Detailed knowledge of Resource Management by Smartsheet (preferred).
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a cross-functional team environment.
• Proficiency in project management tools and software.
• Experience in the engineering or technology industry is preferred.

Certificates and Licenses: 

• Smartsheet Core Product, Project Management, or System Administrator Certifications are preferred.

Physical Requirements: 

• Perform assigned functions independently with minimal supervision from a remote environment.

Working Conditions: 

• This is a remote position. Occasional travel to PPPL may be required to include onboarding.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.