Research Project Manager, Penn Nursing - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.




The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.








Posted Job Title

Research Project Manager, Penn Nursing





Job Profile Title

Manager Research Project B





Job Description Summary

Responsible for both strategic planning and day to day management of complex and broad range of projects conducted with collaborators both internal and external to University. Take leadership role in developing study protocols, writing grants, managing the detailed operations of projects, analyzing qualitative and quantitative data, cultivating close relationships with community partner organizations, and drafting/editing manuscripts for submission to peer-reviewed journal.





Job Description


Responsible for planning and managing day-to-day activities for a multi-site implementation science study funded by the NIH and conducted with collaborators both internal and external to Penn. Coordinates study activities to implement an evidence-based practice for transitioning sepsis survivors from acute to home health care. Develops, recommends, and implements methods that enhance the process and support the aims of the study. Works under general supervision and mentoring by the PI. Will also be responsible for coordinating annual reports to the NIH; planning, coordinating, and documenting the national advisory group meetings, site stakeholder meetings and research team meetings. Participates in qualitative data analysis of barriers, enablers, and context of the implementation. and maintains procedures and policies for safe data storage. Provides significant contributions as a co-author to presentations and manuscripts, including multiple drafts for review and dissemination, and development of future grant applications. Plays a primary role in other dissemination activities related to project findings .



Job Responsibilities



(1) Planning and Management – Provides daily operations management of research projects for working in collaboration with the Principal Investigator and project teams; supervises staff, creates agendas, and manages budget.



+ Manages operations for the project through its multi-year life cycle.


+ Designs, manages, and implements systems and procedures to maintain effective and efficient project operations in keeping with study protocols; works to develop ongoing and continuous improvement for optimal efficiency.


+ Builds effective relationships with study partners and investigators; ensures effective communication and professional relationships are developed and maintained.


+ Plans and co-leads team meetings with PI.


+ Takes minutes at meetings and follows-up on action items.


+ Administers research activities to ensure that goals and objectives are monitored and results achieved on time; tracks progress and alerts PI about irregularities as appropriate.


+ Prepares and coordinates the submission of reports for both regulatory and administrative requirements with the project team.


+ Analyzes and monitors study parameters across all sites.


+ Supervises staff which includes hiring, performance management and training and development of research staff.


+ Ensures compliance with all HR policies as they relate to study staff.


+ Oversees and reviews monthly budget; submits any needed corrections as problems arise.


+ Collaborates with University/School budget offices to ensure funds are accurate.


+ Processes reimbursements in a timely fashion.





(2) Study Coordination and Recruitment



+ Oversees procedures regarding recruitment and engagement of stakeholders into the research study in collaboration with the research team.


+ Tracks and monitors consent process and records.


+ Assures confidentiality of subjects and research data.


+ Prepares educational materials for the stakeholders.





(3) Quality Assurance and Compliance – Develops and manages processes for quality data collection, quality assurance and compliance.



+ Develops systems and processes for collection and maintenance of quality data.


+ Ensures quality control measures in keeping with study protocols; performs quality assurance on work completed by the research assistants.


+ Manages Quality Assurance; problem solves follow-up challenges with the intent to improve the quality of data obtained.

+ Communicate and facilitate updates with the IRB, Office of Nursing Research and Office of Research Services.



+ Track and monitor compliance with sponsor regulations (external to Penn).


+ Maintain current knowledge of sponsored programs.


+ Oversees the procurement of data and execution of the data use agreement with CMS





(4) Reporting and Dissemination Activities – Prepares financial, regulatory, and technical progress reports; drafts articles for publication; prepares data summaries.



+ Compiles and coordinates report submissions; prepares financial, regulatory, and technical progress reports working in collaboration with the PI.


+ Prepares data summaries for various entities, IRBs and participants.


+ Formats reference lists and completes final formatting for manuscript submission per publisher instructions.


+ Drafts/co-authors articles for publication.


+ Submits and monitors social media dissemination.


+ Submits manuscripts electronically per publisher instructions.


+ Drafts professional-looking PowerPoint and poster presentations.





(5) Performs other related duties as assigned




Qualifications



+ A master's degree, preferably in a health related field and 3 to 5 years of experience or equivalent combination of education and experience is required.







Job Location - City, State

Philadelphia, Pennsylvania





Department / School

School of Nursing





Pay Range

$61,046.00 - $75,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.










Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.