Research Development & Sciences - Medical Affairs Operations Manager - eTeam Inc.
Waltham, MA 02451
About the Job
Job Title: Medical Affairs Operations Manager
Location: Waltham, MA 02451 (Hybrid - 2-3 days per week Monday-Thursday in office)
Duration: 12 Months
Pay Range: $50.00 to $69.20
Job Description:
Procurement & SAP Support:
Medical Education Grants:
HCP Agreements and payments:
Other ad hoc activities:
Qualifications:
Location: Waltham, MA 02451 (Hybrid - 2-3 days per week Monday-Thursday in office)
Duration: 12 Months
Pay Range: $50.00 to $69.20
Job Description:
Procurement & SAP Support:
- Raise Purchase Requisitions (PRs) for Global Medical Affairs teams and monitor workflows and status of PRs to ensure smooth transition to Purchase Orders (POs).
- Record info on all PRs raised such as coding of each , (GL and WBS codes), , number, PO number, and delivery date.
- Communicate required information with regards to approved POs to vendors, Med Ops & Medical Leads.
- Work with Procurement to resolve any issues with PRs/POs.
- Extract SAP report of POs and support closing of POs from previous fiscal year upon review and discussion with Medical Affairs Ops. Sr. Manager.
- Manage Medical Affairs Operations email box for vendors invoices and perform goods receipting of invoices upon approval.
- Process invoices in SAP (goods receipt) and record them in tracker
- Coordinate and liaise with Accounts Payable help desk to resolve any issues with payment of invoices and communicate status or resolution to the Medical Lead/Medical Affairs Ops. Sr. Manager.
- Ensure vendor information is up to date and when changes occur submit vendor change request to Procurement.
- Coordinate and liaise with Procurement for creation of new vendor accounts when needed.
- Maintain list of approved invoices and Pinv
Medical Education Grants:
- Regularly verify Medical Education Grant portal (CyberGrants) for new grant applications and send them to contact persons.
- Schedule Grant Review Committee (GRC) meetings, setting meeting agenda, and send pre-read material to GRC members.
- Process Medical Education Grant requests in CyberGrants according to outcome of GRC meeting. meeting.
- Develop Grant Agreements for approved Medical Education Grant requests and liaise with requestor organization for finalization of Agreement.
- Liaise with Legal for any changes made to the agreement template.
- Obtain external and internal signatures of Grant Agreements, process payments, and manage project to close-out.
- Secure appropriate documentation and maintain accurate documents for audit purposes.
- Maintain and update Medical Education Grant tracker.
- Ensure process is managed in line with legal and compliance, SOPs, and industry best practices.
- Prepare and submit required documentation for annual internal audit.
HCP Agreements and payments:
- Support Global Medical Operations Sr. Manager.
- Development of HCP Agreements.
- Liaise with Medical Affairs regional Directors for approval of Fair Market Value (FMV).
- Liaise with HCPs for acceptance of Agreement and liaise with legal for any changes to Agreement.
- Obtain HCP and internal signatures through Legal Database (Companion).
- Ensure HCP s resume and FMV approval along with extracted rate is uploaded under relevant Companion record.
- Collate transfer of value report as part of disclosure process and submit it to appropriate function.
Other ad hoc activities:
- Support during absence or holiday cover for Medical Affairs Operations.
- Support with simple drafting, filing/uploading documents to Companion, and arranging DocuSign workflows.
- Other ad hoc requests as needed.
- Expense report and other ad hoc admin task.
Qualifications:
- Bachelor's Degree in a relevant field such as Life Sciences, Business Administration, or a related discipline.
- Minimum of 5 years of experience in a pharmaceutical company (preferably in Medical Affairs)
- Must have a purchase order and invoicing experience.
- Must be proficient in SAP.
- Familiarity with Independent Medical Education Grant management process.
- Experience in development of agreements including HCP Agreements.
- Knowledge of pharmaceutical industry Codes and Regulations.
- Needs to be comfortable working with numbers.
- Must have high attention to detail and accuracy.
- Must be proficient with Microsoft Office suite (i.e., Word, PowerPoint, Excel, Outlook, SharePoint, etc,)
- Familiarity with CyberGrants platform preferred.
Source : eTeam Inc.