Research Coordinator- IL- Office of Research and Sponsored Programs - Midwestern University

Description

Summary

The Research Coordinator is a full-time position on the Downers Grove, IL campus that reports to the Associate Director of the Office of Research & Sponsored Programs (ORSP). 

Duties and Responsibilities

• Work closely with the Sr. Research Administrator to coordinate various duties related to MWU’s Institutional Committees, which include the Institutional Review Board (IRB), clinical IRB (cIRB), Institutional Animal Care & Use Committee (IACUC), and Institutional Biosafety Committee (IBC). Through traditional communication means (email and phone) as well as through the InfoEd electronic system, the Research Coordinator will participate in the following:
  • Conduct initial pre-reviews of protocol submissions, assist in formal committee reviews, and maintain paper copies of protocols and associated paperwork
  • Schedule meetings, prepare meeting agendas and meeting minutes
  • Ensure training obligations are on file, ensure all required follow-up items are completed
  • Remind faculty of upcoming renewal requirements
• Assist with ORSP publications (quarterly newsletter, annual report, annual booklet) by collecting and organizing faculty publications, collecting quarterly highlights with accompanying photos
• Assist the Research Compliance Specialist with ensuring research-related requirements are completed such as time and effort training, ensuring researchers submit time and effort reports, etc.
• Assist the Grants team with:
  • Drafting and distributing congratulatory letters related to grants, contracts and other awards
• Assist all positions within the Downers Grove ORSP with processing and payment of invoices, once approved
• Handle paperwork for student reimbursement when students travel to present their research
• Assist the Sr. Research Administrator, as needed, with organization of MWU’s annual Research Day to promote multidisciplinary research
  • Includes coordination of food, paying associated invoices, reserving rooms and supplies on campus for the event
  • Ordering necessary supplies, such as custom award plaques, poster display easels, etc.
  • Issuing checks to poster award winners
  • Administrative support for preparation of Research Day booklets
• Facilitate purchase of research posters and payment through MWU’s ORSP
• Coordinate the Research Seminar Series by working with faculty to schedule speakers, reserve rooms, facilitate online sessions, handle paperwork for honorariums, advertise seminars, etc.
• General office administration including, but not limited to, copying, scanning, ordering office supplies, answering telephones, ordering occasional color copies, etc.
• Accessing the Assistant VP of Research and ORSP Associate Director’s calendar to schedule meetings
• Scheduling of meetings, as requested, by all members of the Downers Grove ORSP (e.g. patent committee meetings, etc.)
• Assist Intellectual Property and Contracts Administrator with filing patent-related paperwork
  • Cross-train in multiple areas, to provide for general overlap, assistance and a basic understanding of other areas within the ORSP, which will allow the Research Coordinator to serve as a general resource for research-related questions and to point faculty, staff and students with research questions in the proper direction for assistance
• Assist with other research-related assignments, as determined by the ORSP Associate Director and/or the Assistant VP of Research.

Qualifications

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner with regular, predictable in person attendance.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                                                   

High School diploma required.  Bachelor’s degree is preferred.  Must have 3-5 years of previous related experience, preferably in research administration or a research, laboratory, or academic setting working with faculty and students.  Excellent written and verbal communication skills required.  The ideal candidate will have the ability to handle multiple priorities and meet multiple deadlines.

Computer Skills                                               

Computer proficiency in MS Office (Word, Excel, Outlook, Access). Experience with InfoEd or other electronic submission systems preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand. The employee is regularly required to walk; reach with hands and arms. The employee is frequently required to sit, use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close and distance vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate. 

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance.  We offer flexible spending accounts including healthcare reimbursement and child/dependent care account.  We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days.  We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.  Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility. 

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord withall federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

Qualifications

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)