Research Administrative Officer, Pediatrics - Vanderbilt University Medical Center
Nashville, TN
About the Job
Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
Pediatrics Chair
Job Summary:
JOB SUMMARY
Assist department chairman and/or departmental administrator to achieve departmental goals by coordinating fiscal and human resource activities, equipment purchases, and by providing facilities management.
Workday or equivalent ERP experience highly preferred.
.
KEY FUNCTIONS AND EXPECTED PERFORMANCES
Provides leadership and administrative direction in priority setting, decision-making, and professional development for ~$6M research portfolio of seven divisions within the Department of Pediatrics
Supports faculty in all phases of the extramural funding process in order to optimize the potential for grant funding and to ensure all funding awarded is used to the specification of the funding agency.
Develops, implements, and monitors annual department budget expenses, assets, production, and projects for institutional funded centers (Margin, APS) and externally funded (NIH, CDC, Foundation, etc..) centers. Assists with all quarterly forecasting activities.
Investigates and identifies governmental, foundation, voluntary health organization, and other funding opportunities. Identifies and builds positive relationships with diverse funding sources, governmental agencies, academic research partners, and community organizations.
Facilitates new grant applications in conjunction with the OSP Investigator Support Services Unit. Manages multiple project budgets by analyzing and forecasting financial performance in order to optimize return to department and institution, while adhering to guidelines of funding sources.
Facilitates the transition of successful grant applications into active program development, operations or implementation. Tracks funding applications and designing strategies for improvement.
Prepares all philanthropic stewardship reports and annual VU grant reports.
Monitors terms and conditions of all service agreements and research contracts, ensuring compliance with terms and conditions of contracts office and funding source.
Prepares routine and ad-hoc financial reports for faculty and division director, department administrator and Chairman that conform to Departmental, VUMC and other associated agencies.
Remains current with changes in HR policies and procedures. Hires qualified staff utilizing behavioral and group interviews. Maintains appropriate staffing ratios consistent with the needs of the division and within budgetary parameters.
Oversees research support staff so as to build and enhance relationships with individual researchers, external community and academic collaborators to support development of funding partnerships.
Works with investigators on capital and space planning activities.
Responsible for assurance of all institutional Effort Certification requirements
Responsible for institutional annual survey reporting requirements (equipment, space, etc..)
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
* Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.
Core Capabilities :
Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work Experience
Experience Level:
3 years
Education:
Bachelor's
Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled
Organization:
Pediatrics Chair
Job Summary:
JOB SUMMARY
Assist department chairman and/or departmental administrator to achieve departmental goals by coordinating fiscal and human resource activities, equipment purchases, and by providing facilities management.
Workday or equivalent ERP experience highly preferred.
.
KEY FUNCTIONS AND EXPECTED PERFORMANCES
Provides leadership and administrative direction in priority setting, decision-making, and professional development for ~$6M research portfolio of seven divisions within the Department of Pediatrics
Supports faculty in all phases of the extramural funding process in order to optimize the potential for grant funding and to ensure all funding awarded is used to the specification of the funding agency.
Develops, implements, and monitors annual department budget expenses, assets, production, and projects for institutional funded centers (Margin, APS) and externally funded (NIH, CDC, Foundation, etc..) centers. Assists with all quarterly forecasting activities.
Investigates and identifies governmental, foundation, voluntary health organization, and other funding opportunities. Identifies and builds positive relationships with diverse funding sources, governmental agencies, academic research partners, and community organizations.
Facilitates new grant applications in conjunction with the OSP Investigator Support Services Unit. Manages multiple project budgets by analyzing and forecasting financial performance in order to optimize return to department and institution, while adhering to guidelines of funding sources.
Facilitates the transition of successful grant applications into active program development, operations or implementation. Tracks funding applications and designing strategies for improvement.
Prepares all philanthropic stewardship reports and annual VU grant reports.
Monitors terms and conditions of all service agreements and research contracts, ensuring compliance with terms and conditions of contracts office and funding source.
Prepares routine and ad-hoc financial reports for faculty and division director, department administrator and Chairman that conform to Departmental, VUMC and other associated agencies.
Remains current with changes in HR policies and procedures. Hires qualified staff utilizing behavioral and group interviews. Maintains appropriate staffing ratios consistent with the needs of the division and within budgetary parameters.
Oversees research support staff so as to build and enhance relationships with individual researchers, external community and academic collaborators to support development of funding partnerships.
Works with investigators on capital and space planning activities.
Responsible for assurance of all institutional Effort Certification requirements
Responsible for institutional annual survey reporting requirements (equipment, space, etc..)
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
* Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.
Core Capabilities :
Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work Experience
Experience Level:
3 years
Education:
Bachelor's
Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled
Source : Vanderbilt University Medical Center