Research Admin Assistant - University of Florida

Grants Electronic Systems Support: 
•           Builds and maintains a high level of knowledge of the University of Florida Integrated Research Support Tool (UFIRST).
•           Ensures accurate data is entered into UFIRST such as proposal funding status and award data.
•           Assists with award administration intake activities including but not limited to imaging award documents and other correspondence in UFIRST.
•           Initiates UFIRST Award and/or UFIRST Agreement SmartForms and delivers to Responsible Unit Contact for completion.
•           Builds and maintains a high level of knowledge with sponsor electronic research administration systems, such as NSF FASTLANE, NIH Commons, Proposal Central.
•           Establishes and maintains institutional profiles and personal accounts with external sponsors such as NIH in eRA Commons, NSF in Fastlane, and NASA in NSPIRES.

Grants General Support 
•           Communicates information about DSP’s standard services to faculty, staff, and sponsors.
•           Tracks Responsible Conduct in Research Training (RCR) requirements for all appropriate individuals and ensures requirements are met.
•           Serves as liaison between faculty, staff, and sponsors to advise and/or assist with interpretation of proposal guidelines, UF Procedures and Regulations, and other State/Federal Regulations.
•           Triages internal and external correspondence to meet proposal and award deadlines and to maintain efficient award and agreement processing.
•           Maintains accurate and complete files and records for each award or agreement; ensures awards are consistent and meet standards that are designed to adhere to University policies and procedures.
•           Acts as point of contact for submission of post-proposal/award materials requested by sponsors.
•           Maintains a high level of professional knowledge through self-study, research and participation in professional development.
•           Maintains positive and productive business relationships within the University and with its Sponsors.

Office Support:
•           Serves as a public contact and resource for DSP by answering or redirecting inquiries by e-mail,
mail, telephone, and in person.
•           Maintains office supply inventory, compiles information for purchases of supplies, assists with equipment maintenance and interacts with vendors.
•           Arranges and coordinates office events.
•           Conducts special administrative projects, as assigned.
•           Assist DSP with other duties and special projects as assigned.

High school diploma or equivalent and four years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.