Reposted - Bilingual (English/Spanish) Assistant Secretary II - Walla Walla Public Schools

PURPOSE STATEMENT

This position is responsible for coordinating activities of student services including promoting positive public relations, providing a wide variety of services to students, staff and the public and managing testing and data processing. Schedule appointments for administrators and counselors. Coordinate counseling and testing events.

ESSENTIAL FUNCTIONS

1. Greet and assist students, parents, staff and the public in a professional, friendly and caring manner; promote positive public relations for Walla Walla High School and the district.
2. Receive calls from parents/guardians regarding questions or problems with student records; answer questions as appropriate and/or direct to appropriate individuals.
3. Maintain a variety of detailed program records, such as enrollment, student counts, student schedules, prepare, compile and analyze data.
4. Enter data and retrieve student records on the student records system (Skyward); maintain complete and accurate records; prepare reports and statistical data.
5. Perform a variety of specialized functions, such as: enroll and withdraw students, track records, perform master schedule data entry and support.
6. Compile information and assist the Assistant Principals in typing reports, correspondence, lists and other communications.
7. Assist registrar and Athletic Secretary with records, cumulative files, Family ID, etc.
8. Assist with senior culminating project, including helping students sign up and answer questions.
9. Assist with miscellaneous activities within the high school office in general.
10. Perform a variety of secretarial tasks to include office management, word processing, spreadsheet and data base management.
11. Assist in contacting students for summer school and support staff during the summer.
12. Make non-instructional decisions as needed in administrator absence.
13. Be a role model for students and interact positively with students, parents, staff and the public.
14. Model appropriate and cooperative behavior, including protecting confidential information.

OTHER FUNCTIONS

1. Provide secretarial assistance to assistant principals.
2. May supervise students in the office, monitor behavior, refer student problems to administrators, counselors, etc.
3. May serve on various district committees and/or departmental work teams.
4. Perform related duties consistent with the scope and intent of the position.

REPORTING RELATIONSHIPS

• Reports to the school principal.
• Provides guidance to designated office support staff.

MENTAL DEMANDS

1. Experiences frequent interruptions and shifting priorities.
2. Must occasionally work with distraught or difficult parents and students.

PHYSICAL DEMANDS

• Ability to lift and/or move up to ten (10) pounds.

MINIMUM QUALIFICATIONS

Education and Experience

• High School diploma or GED; college level coursework preferred.
• Education, training, skills, and experience necessary to carry out the assignment including two (2) years successful secretarial experience.
• Demonstrated proficiency with computer programs and spreadsheets (Google Suite, Word, Excel, etc).
• Knowledge of Skyward system preferred.

Knowledge, Skills and Abilities

• Bilingual English/Spanish.
• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the district.
• Ability to communicate effectively, establish and maintain effective working relationships with students, parents, staff and the public.
• Strong communication skills both in person and on the telephone.
• Effective customer service and public relations skills; confidence in dealing with the public.
• Ability to attend to detail with accuracy.
• Ability to set up and maintain accurate files and records.
• Ability to organize and set priorities while experiencing frequent interruptions.
• Required to maintain confidentiality.

Licenses/Special Requirements

• Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.
• Must complete Walla Walla Public Schools Risk Management and Bloodborne Pathogens Training upon hire.

TERMS OF EMPLOYMENT

Secretary II on the PSE Classified Salary Schedule A

Eight (8) hours per day, five (5) days per week, 260 days per school year; flexible work hours will be required at times; PSE Salary Schedule, Retirement, SEBB Benefits, 13 Holidays, Paid Sick Leave

CONDITIONS

The preceding list of essential functions is not exhaustive and may be supplemented as necessary.

The Walla Walla School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.  The Walla Walla School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services and activities.  For information regarding translation services or transitional bilingual education programs, contact (509) 527-3000.   The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Compliance Coordinator                                                   

Title IX Coordinator                                                Section 504/ADA Coordinator

Dr. Mindy Meyer, Director of HR                                 Michelle Carpenter, Director of Strategic Initiatives

364 S. Park Street                                                    364 S. Park Street

Walla Walla, WA 99362                                              Walla Walla, WA 99362

(509) 527-3000                                                        (509) 527-3000

mmeyer@wwps.org                                                   mcarpenter@wwps.org