Reports Admin - Baker Newman Noyes LLC

About Us

Baker Newman Noyes (BNN) is a top 100 tax, assurance, and advisory firm in the U.S. and holds a Best of Accounting™ recognition for superior client service. BNN was founded to create opportunity for our employees, clients, and communities. We provide expert accounting and advisory services across several industries. With offices in Maine, Massachusetts, and New Hampshire, BNN has a reputation for teamwork, collaboration, and client excellence throughout New England and beyond. If you're looking for a rewarding opportunity in a professional atmosphere with immense positivity, incredible talent, and exciting potential, then Baker Newman Noyes is the place for you.

Summary:

BNN is looking for an energetic person to work in our Portland, Maine office as a Reports Department Administrative Assistant supporting our Client Service Professionals in our Audit practice. Our ideal candidate is able to operate successfully in a team environment, as well as possess the ability to complete tasks independently. This is a full-time role with seasonal overtime.

Essential Responsibilities and Accountabilities

• Review documents and edit for formatting, spelling, and punctuation according to format standards. Documents include financial statements, SOC/IT reports, and presentations
• Create, format, edit, track, and log engagement letters in support of client service professionals
• Maintains Microsoft Access database to track letters and utilizes the database to send reports to Audit Principals
• Photocopy, bind, and prepare packages for outgoing shipment
• Format documents as requested
• Pro forma documents to ensure that client service professionals are able to input information in templates during fieldwork
• Backup to the proofreader – checks all documents for consistency in formatting, font, type size, mathematical accuracy, etc.
• Provide excellent general clerical support

Skills and Competencies:

• Exceptional attention to detail
• Being a team player is a must
• Ability to type a minimum of 60 WPM; including 10 keypad
• Proficiency in Microsoft Office
• Ability to multi-task and switch between tasks easily, based on priority
• Strong organizational, interpersonal, and communication skills
• Strong knowledge of the English language, including grammar and punctuation
• Basic knowledge of math skills
• Ability to stand for long periods of time periodically throughout the work day

Education and Experience:

• High School diploma required, Associate or Bachelor’s degree preferred
• Experience with all Microsoft Office applications including, Word, Excel, PowerPoint, Outlook, and Adobe
• Experience with Microsoft Access preferred
• Experience with high volume printers and copiers is a plus

Work Environment

• Ability to work a flexible schedule based on business needs
• Hybrid work option
• Supportive and collaborative culture

BNN strongly believes in maintaining a healthy balance between work and personal life. We support this through a variety of benefits, including:

• 20 days paid time off, 5 sick days, 11 paid holidays
• 6-week paid parental leave
• Health, Dental, Pet, Vision, Disability and Life Insurances
• 401(k) Plan with company match
• Profit Sharing Plan
• Business-casual office environment

Baker Newman Noyes is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity and expression, national origin, age, disability, genetic information, veteran status, marital status, or any other protected characteristic under applicable law.