Repair Coordinator - Fujitec America

FUJITEC AMERICA, INC.

REPAIR COORDINATOR

JOB SUMMARY

Provide administrative coordination for the branch office repair department by performing a variety of administrative tasks.

ESSENTIAL DUTIES

• Enter repair union employee’s weekly hours into Vision in a timely manner for payroll to be processed.
• Monitor time off requests for repair union employees.?
• Schedule billable and non-billable repairs.
• Coordinate state required inspections which includes scheduling with inspectors, buildings, and mechanics; tracking prior and current inspection reports and prior and current violations.
• Manage state required permits by completing application documentation, tracking status and making payments.
• Perform accounts payable duties to include researching purchase orders, maintaining packing list and invoice files, coordinating invoice approval and routing to corporate AP department.
• Generate repair invoices. Enter invoices into customer portals for payment as needed.
• Issue purchase order and order repair parts, which includes coordinating returns, searching for parts, contacting vendors for price quotes, and tracking orders that have been processed.
• Coordinate cash application for repair invoices and assist with collections.
• Request new or update existing certificates of insurance for customers as needed.
• Maintain contact with customers, outside vendors and corporate headquarters.
• Maintain repair order filing?to include electronic filing?as needed.?
• Conduct research; compile and generate reports.??
• Serve as backup for other administrative duties and dispatch as needed.

This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties.

DIRECT REPORTS

0 - None

JOB QUALIFICATIONS AND REQUIREMENTS

• Education: High School Diploma or equivalent
• Experience: Minimum 2 years in related

SKILLS/CORE COMPETENCIES

• Technical Professional Knowledge
• Teamwork and Cooperation
• Communication
• Adaptability
• Customer Service Orientation
• Planning and Organizing

WORK ENVIRONMENT AND EXPECTATIONS

• Job duties are performed mainly within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate.

The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.

Fujitec America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a protected veteran or any other protected class under federal, state, or local law.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for any employer in the U.S. We are currently unable to sponsor or take over sponsorship of an employment visa.