Remote Clerical Administrative Assistant - Mercy High School

Remote Clerical Administrative Assistant

The Remote Clerical Administrative Assistant plays a vital role in ensuring the smooth operation of our organization's day-to-day administrative tasks. This position is integral in providing necessary support to various departments, helping to streamline processes and increase productivity. As a key member of our team, the Remote Administrative Assistant will be responsible for performing a variety of clerical duties that aid in the efficient management of office functions, supporting the effective completion of projects, and enhancing communication across different levels of the organization. The position requires a proactive individual who can perform responsibilities independently while also collaborating effectively with teammates in a virtual environment. As we continue to grow and adapt in a digital world, the impact of a well-organized administrative assistant cannot be understated, making this role essential to our ongoing success.

Key Responsibilities

Manage scheduling and appointments for team members.

Prepare and edit correspondence, presentations, and reports.

Maintain and organize digital files and documents.

Conduct data entry and database management tasks.

Handle incoming communications, including emails and phone calls.

Assist with project tracking and reporting.

Perform research and compile information as needed.

Coordinate travel arrangements and itineraries.

Support team members with any administrative needs.

Develop and maintain effective filing systems.

Assist in the onboarding process for new hires.

Provide customer service support via email and chat.

Monitor office supplies and place orders as necessary.

Prepare meeting agendas and take notes during virtual meetings.

Adhere to confidentiality and compliance protocols.

Required Qualifications

High school diploma or equivalent; associate's or bachelor’s degree preferred.

2+ years of experience in an administrative or clerical role.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Familiarity with office equipment (printers, scanners, etc.).

Experience with data entry and database management.

Excellent written and verbal communication skills.

Strong organizational and multitasking abilities.

Ability to maintain a professional demeanor in all interactions.

Knowledge of customer service principles and practices.

Experience with remote work and digital collaboration tools.

Ability to work independently with minimal supervision.

Strong problem-solving skills and attention to detail.

Demonstrated reliability and punctuality in previous roles.

Ability to meet deadlines in a fast-paced environment.

Willingness to learn new software and systems as required.

Commitment to maintaining confidentiality and discretion.