Registrar (Operations) - Prospect Schools

Brooklyn, NY 11201

About the Job

About Us:

Prospect Schools is a high performing, intentionally diverse, K-12 college preparatory charter network with seven schools in Brooklyn. We have set a vision to become, by 2025, the leading network of intentionally diverse schools where students and educators can work, learn, and thrive. We hope you’ll join us on this journey.

Our experienced team of leaders and educators works hard every day to prepare a diverse student body to have a positive impact on society and develop a lifelong passion for learning. We are committed to offering a rigorous educational experience to all of our students regardless of background, familial income, or geography, because we believe all children have the right to a high quality education. The strong relationships across our communities allows us to push our mission forward each day for more than 2,100 students.

Our Core Values are:

Curiosity: Develop sound judgment and intellect by asking questions confidently and thinking critically
Care: Support others by grounding every action in empathy while championing equity and inclusion in our work
Persistence: Grow and learn by solving problems with determination, creativity and tenacity
Passion: Succeed by approaching challenges with excitement, enthusiasm and self assurance

About the Role:

Prospect Schools is seeking an organized, flexible, and mission-driven Registrar to join us in support of our growing network of schools. The ideal candidate is fully dedicated to the mission of Prospect Schools and to supporting the success of our students and families. This person will report directly to the Director of School Operations and be responsible for the maintenance and reporting of the school’s data needs, and ensure continued compliance with state and city regulations.

Student Registration and Enrollment

Act as the administrator for our student management system, Infinite Campus, and regularly ensure that staff and student data and reports are in working order
Manage initial and ongoing student enrollment, including tracking of enrollment paperwork and health forms, and ensuring that student rosters are kept up to date throughout the year
Oversee the collection and review of immunization records and maintaining compliance with Department of Health regulations
Collect and track meal eligibility paperwork (FRL forms)

Student Records and Data

SIS management (ATS, Infinite Campus, Schoolmint) and ensuring it is current with the latest student data. Pull reports when needed
Create and maintain student files, following up on missing paperwork as needed to ensure complete records
Fulfill record requests from transfer schools as students leave, and follow up with prior schools to ensure complete records for incoming transfer students
Perform regular audits of student records to ensure accuracy and compliance in the event of an audit
Maintain comprehensive student demographic data and provide reports as requested

Student Attendance

Maintain and report accurate daily student attendance records within the school’s Student Information System.
Monitor student absences to identify when students are at varying levels of risk of chronic absenteeism. Liaise with other school personnel to ensure effective follow up with families to support student attendance and prevent chronic absenteeism.

Student Recruitment and Enrollment

Act as school liaison to coordinate with the Network Student Recruitment and Enrollment team.
Support the planning, scheduling, and execution of school-based recruitment and enrollment activities, such as school tours, etc.
Act as a point of contact for prospective and newly enrolled families, answering questions related to the registration process, school policies, and any other logistical concerns, ensuring clear and ongoing communication.
Engage with prospective families to provide detailed information about the school’s programs, values, and enrollment procedures, ensuring families feel informed, welcomed, and supported throughout the process.

School Operations

Support with the planning and execution of day-to-day school systems, such as Arrival, Lunch/Recess, and Dismissal to ensure that they run efficiently and safely
Create and administer staff training on new and routine operations systems

Candidate Requirements:

Bachelor's Degree or 5 years professional experience
At least 2-3 years of operations or adjacent administrative experience
Prior experience working in a school preferred
Exceptionally strong organizational skills, with a keen attention to detail
Experience managing projects from beginning to end
Adept at collaborating and building community with others

The critical features of this job are described above; they may be subject to change at any time due to reasonable accommodation or other reasons; and additional reasonable responsibilities may be assigned.

Benefits:

Medical, dental, and vision insurance
Paid Time Off (PTO) or Paid Sick Time (PST) based on date of hire and hours worked per week
11-month contract including 2 prescribed weeks of summer vacation (July 3rd-July 14th for Operations roles), as well as regular school breaks and holidays during the school year
401(K) and Roth IRA with a 4% employer match with a 3-year vesting schedule
Flexible spending accounts, including Transit Commuter Options, Health Care FSA and Dependent Care FSA options
Ancillary insurance, including Basic Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance
Employee Assistance Program with free expert support services to assist with a variety of life issues, from family care to mental health services

Salary:

Employees at Prospect Schools are provided with a competitive salary. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. The salary range for this role is from $62,000-$94,000.

Source : Prospect Schools