Registrar - 7885 - North Middle School - Hardin County Schools

SUMMARY CLASS TITLE:  REGISTRAR

This is a full-time position; 195 days per school year; 7.5 hrs/day.

BASIC FUNCTION:

Maintain complete and accurate student accounting records for students in an assigned school.

REPRESENTATIVE DUTIES:

• Maintain student files related to grades, records and test results; maintain confidential files and records.
• Maintain student demographic information in computer.
• Assist school nurse in obtaining and verifying student health records such as immunizations; notify parents if additional information is needed.
• Enroll new students and assign to proper grade level, counselor and homeroom; submit proper forms and information to the Central Office.
• Withdraw students according to established procedures; complete required forms and submit to the Central Office and new school as requested.
• Process and transmit requests for undergraduate, senior and alumni transcripts and mid-year reports.
• Complete and transmit monthly reports to Central Office as assigned.
• Prepare the senior graduation list with class rank and averages; order and proofread diplomas.
• Perform clerical duties such as typing as requested; assist with special projects as needed.
• Process requests for driver verification forms.
• Assist with verifying student grades, averaging grade points and verifying eligibility for designated extracurricular clubs or activities; update student permanent records as needed.
• Operate office equipment including a computer terminal and printer, typewriter and calculator.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

      KNOWLEDGE OF:

• Accurate record-keeping methods and practices.
• Basic knowledge of data processing and computer output readings.
• Modern office practices, procedures and equipment including filing, statistical record-keeping and typing.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Reading and writing communication skills.
• Applicable sections of State Education Code and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• District organization, operations, policies and objectives.

Registrar - Continued                                                                                              Page 2

      KNOWLEDGE OF - continued:

• State regulations regarding competency tests, health records and confidentiality.

      ABILITY TO:

• Perform complex clerical tasks involving independent judgment and requiring accuracy.
• Establish and maintain official permanent records of students.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Post, check and maintain file and statistical records accurately.
• Establish and maintain cooperative and effective working relationships with students, staff and the public.
• Add, subtract, multiply and divide quickly and accurately.
• Operate office equipment including computer terminal and printer, typewriter and calculator.
• Type at an acceptable rate of speed.
• Work independently with little direction.
• Meet schedules and time lines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.

EDUCATION AND EXPERIENCE:

Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years of responsible clerical experience including one year experience working with student records.