Regional Manager Administrative Assistant - Marquette Management

Regional Manager Administrative Assistant

Remote position/light travel Naperville, Illinois

COMPANY OVERVIEW: Medium sized full service real estate Company focusing on private and institutional investment in real estate through land acquisition, development, and acquisition of existing apartments / multi-family opportunities throughout the Midwest and Southern United States.

Key Highlights

• Experience: Over 40 years in the industry.
• Portfolio: Valued at over $3.3 billion, including more than 15,790 units across the U.S.
• Operations: Active in 8 states with a strong presence in multifamily and mixed-use properties.
• Subsidiary: Marquette Management, providing award-winning property management services

Vision and Values: We aim to be the top choice for living, working, and investing by delivering exceptional living spaces and unparalleled customer service. We are built on a foundation of authenticity, teamwork, exceptional customer service and a passion for real estate.

Job Summary: The Regional Manager Administrative Assistant plays a pivotal role in the multifamily real estate sector, providing high-level administrative leadership and operational support. This position ensures smooth property management operations, process optimization, compliance, and effective support for 6 Regional Managers leadership to achieve strategic goals.

Key Responsibilities:

1. Administrative Leadership:

• Oversee daily operations, including scheduling, correspondence, and document management.
• Develop and implement streamlined administrative procedures to enhance efficiency.

2. Operational Support:

• Collaborate with property managers, leasing teams, and leadership on operational objectives.
• Assist with budgets, financial reports, renter’s insurance, and performance metrics.

3. Vendor and Contract Management:

• Coordinate with vendors to ensure timely service delivery and adherence to contract terms.
• Review and maintain contracts for compliance and value optimization.

4. Team Coordination and Development:

• Support hiring, onboarding, and training of administrative and on-site staff.
• Act as a liaison between leadership and onsite teams for consistent communication.

5. Compliance and Documentation:

• Maintain up-to-date knowledge of local, state, and federal regulations.
• Assist teams with documentation for audits and inspections.

6. Technology and Reporting:

• Manage property management software systems and provide staff training.
• Generate reports on occupancy, financial performance, and operational metrics.

Marquette Management offers an Outstanding Benefit package:

• 401K + Matching
• Medical, Dental and Vision insurance, STD, Life Insurance
• Paid Time Off
• 13 Paid Time Off Holidays/Community Service Day/Cultural Diversity Day
• Competitive Compensation

Qualifications:

• Education: Bachelor’s degree in business administration, Real Estate Management, or related field (preferred).
• Experience: Minimum of 5 years in administrative management, preferably in multifamily or real estate industries.

• Skills:

  o Strong organizational and multitasking abilities.

  o Proficiency in property management software (e.g., Yardi, RealPage).

  o Excellent communication and interpersonal skills.

  o Knowledge of real estate compliance and regulatory standards.

Attributes for Success:

• Detail-oriented with a proactive mindset.
• Strong problem-solving abilities
• Ability to manage complex tasks independently
• A team player who thrives in a fast-paced, dynamic environment.

We believe in equity. We celebrate the unique backgrounds and lived experiences of our employees. We value the differences that continue to make us the most authentic versions of ourselves in our professional and personal lives. We strive to provide a safe and supportive environment where people from all walks of life can thrive, making us the best place to work, live, and invest.

Text RMADMIN at 847-750-5666 to make your MARQ with Marquette!