Recruitment Support Coordinator at Hired by Matrix

Pay Rate: 40,000.00-45,000.00 $/Year

• Support client interaction with buyer level executives of clients.
• Manage and maintain calendars for team members, schedule all respective meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues.
• Review candidate resumes to ensure alignment with client needs and expectations.
• Manage and update Excel files with available intel to support future business with client(s)
• Format resumes to standards.
• Navigate resources, interface with various departments on behalf of the team to collect information, respond to requests, obtain services.
• Miscellaneous support: setup and maintain mail groups, keep orderly, fully functioning work systems. 
• Schedules and organizes activities such as meetings, meeting documentations, and video conferences.
• Follow up with candidate to confirm interest upon candidate being shortlisted by client or being selected to interview.
• May be required to coordinate interviews with candidates, supplier and hiring manager.
• Receives incoming requirements and performs requisition assignment, writes job posting, cleanses job description, creates email merge, creates search strings, assigns requirements and posts to prescribed job boards.
• Review all submittal documents as required for correctness, i.e., pay rate, bill rate, employment history, location, etc.
• Format and update resumes as requested to include layout, language, spelling, grammar.
• Understand each client’s tool submittal requirements, to include appendix, right to represent, last 4 of SS#, phone, email, and convert resumes, right to represents and certifications to PDF files for identified clients.
• Submit approved resumes to end client through VMS tools update Job Diva’s pending submittal list and attach current resume to candidates’ profile in Job Diva.
• Confirm and advocate to recruiters pay and bill rate based on tool/client requirement (mark up, calculation, bill rate driven, etc.).

• Minimum of one year of human resources support or related experience.
• High School diploma.
• Exceptional communication, writing, judgment, and problem-solving skills.
• Should be a self-starter, solution-oriented, comfortable operating in a dynamic environment and very service oriented with a great disposition.
• Excellent attention to detail as well as solid organization/time management skills.
• Must be an enthusiastic, proactive, positive team player who is willing to help out and who works well with colleagues.
• Able to work in a fast-paced environment and handle multiple tasks concurrently.
• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts.
• Knowledge of other applications is helpful including Excel, PowerPoint, and research tools.
• Must have impeccable written and verbal communication skills.