Recruiting Coordinator (Los Angeles) - Sheppard Mullin

Los Angeles, CA 90071-1406

About the Job

Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, is seeking a Recruiting Coordinator based in the Downtown Los Angeles office.

This position will accommodate the schedule of 9:00 AM to 5:30 PM (Pacific Time).

This is a great opportunity for an individual with several years of recruiting experience to continue to develop and grow their recruiting career. We are a tight knit and collaborative team. We are looking for an individual who can add value and hit the ground running.

The Recruiting Coordinator will support firmwide offices on all aspects of recruiting for business services under the direction of the Recruiting Manager – Professional Staff. The position also provides administrative and clerical support for the HR department. The Recruiting Coordinator will also have individual responsibilities, and assist with HR projects and initiatives as required.

Responsibilities:

Recruiting

Proactively drive all aspects of the business services recruiting cycle including, draft job descriptions; source candidates; coordinate interviews; collect feedback and facilitate decision-making conversations with hiring partners in accordance with established strategic goals; establish and build relationships with external search firms; coordinate onboarding and support integration efforts
Scheduling interviews
Data maintenance and updates in applicant tracking system (viRecruit)
Responsible for job postings online on viRecruit/the Firm website and on various job boards
Request for background checks and monitor the progress
Revising job descriptions into the standardized format
Maintaining the job descriptions database in NetDocs
Reviewing resumes and screening candidates
Extending verbal offers
Drafting offer letters
Processing of vendor invoices for payment (agencies/search firms, UC Advantage, SmartHIRE)
Prepare onboarding processes for new hires (including IT equipment needs)
Coordinate orientation and training schedules
Initiate and monitor new hire workflow
Arranging the delivery of new hire gifts with the team
Processing internal referral bonuses
Maintain the Professional Recruiting mailbox
Assist Recruiting Manager as needed

General Duties

Sharing necessary documents with HR Operations
Scanning of HR documentation and general file maintenance on NetDocs
Maintenance of HR data on Pipeline and SharePoint
Taking new hire photos and sharing with the Graphic Designers

Essential Functions of Job:

Proactively drive all aspects of the business services recruiting process (full cycle recruiting)
Maintain applicant records to ensure data integrity
Work collaboratively firmwide with Firm administrative departments, hiring managers, and offices, etc.
Review and synthesize application materials of candidates
Communicate with hiring committees/managers, candidates, and external search firms
Other responsibilities as assigned to support recruiting function

Qualifications and Experience

Required Qualifications:

The ideal candidate will exhibit the following qualifications:

2-5 years of recruiting experience required
Excellent oral and written communication skills
Excellent judgment and respect for confidentiality and discretion
Ability to interact with all levels of personnel while demonstrating a professional and service-oriented demeanor
Team-oriented self-starter with ability to work with minimal supervision
Ability to prioritize work and multitask in a fast-paced environment
Ability to learn and adapt to new software and processes
Strong organizational skills, attention to details, and ability to meet deadlines
Proactive with ability to take initiative when required

Preferred Qualifications: Law firm, corporate, and/or enterprise recruiting experience. Familiarity with recruiting and HR software.

Education
Required: Bachelor’s Degree

Computer/Software Knowledge
Required: Highly proficient with Zoom, Microsoft Office 365 Suite of Programs, particularly Outlook, Word, Excel, and Teams.
Preferred: Experience with viRecruit or similar ATS

Work Environment

The current Firm policy is hybrid–working in the office a minimum of 3 days per week and working from home the rest of the week (subject to change).
Overtime may be required as the job duties demand.

Travel Requirements
Less than 5%. Travel to the Orange County office or other Firm offices to collaborate with the team.

Work Schedule
Monday-Friday from 9:00 AM-5:30 PM (Pacific Time).

California: The pay range for this position is $36.00 to $44.00 per hour.

We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance.

Sheppard Mullin is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.

Req: #2024-3189

#LI-CD1 #LI-Hybrid #LI-Fulltime #LI-Associate

Source : Sheppard Mullin