Records Management Specialist - ASRC Federal Holding Company

ASRC Federal Field Services, a Subsidiary of ASRC Federal Holding Company, is currently seeking a Records Management Specialist at the Plum Island Animal Disease Research Center, located on Plum Island, NY. (1.5 nautical miles off North Fork of Long Island & 6 nautical miles off coast of Old Saybrook, CT). Marine transportation furnished by Government provided ferry.

Summary:

Provide records management expertise to successfully revise, preserve and access information which supports a diverse operations facility. Ensure applicable records preservation and disposable processes are adhered to as relates to facility specific requirements and prescribed policies and procedures. Serve as a liaison to multiple department managers and project support staff and provide administrative support. Ensure records retention and disposition processes are in alignment with DHS-wide and National Archives and Records Administration (NARA) standards and timeframes. Collaborate with DHS PIADC records liaison(s) and custodians with management of records. Assures procedures are in place to classify and maintain records. Interprets and enforces all documentation formatting, standards, policies, and operating procedure requirements.

Roles/Responsibilities:

* Perform administrative functions in support of the Integrated Management System. This includes Quality, Environmental, Safety and Health Management.

* Collect, compile and coordinate operational data and instructional information for entry in Standard Operating Procedures (SOP). Facilitate communication and coordination between subject matter experts (SME) in development of SOPs and subsequent modifications. Generate reports and data as required for ASRC Management.

* Provide administrative functions such as conducting research, compiling data reports, handling information requests.

* Perform additional functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

* Prepare necessary documents for drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Familiar with TEAMS Virtual Meeting environment.

* Excellent communication and organizational skills.

* The ability to communicate information and ideas in writing so others will understand.

* Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

* Bachelor’s Degree or equivalent, 2-4 years of experience in administrative support position.

* Ability to maintain security clearance, possess a valid driver's license and must undergo required examination and vaccination.

* Proficient in MS Office with emphasis in Excel and SharePoint.

As a condition for employment, all personnel entering the BSL-3 biocontainment facilities at Plum Island shall not be in contact with specific susceptible animals and their premises off Plum Island for a period of five (5) days after leaving biocontainment. Currently, restricted species are cattle, sheep, goats, deer, other ruminants, and swine. Contact with horses, birds (agricultural and pet birds) and rabbits are normally permitted, but restrictions may be placed on staff working with or near contagious agents affecting these species. Restricted livestock or other restricted animals may not be housed on the premises where the employee lives and where the quarantine cannot be enforced.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. This position offers a pay range of $72,000- $94,000 depending on experience, seniority, geographic locations, and other factors permitted by law. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled