Records Assistant - Visium Resources, Inc.

Tallahassee, FL

About the Job

Introduction

Visium Resources has been asked to identify qualified candidates for this Records Assistant position located in Tallahassee, FL. This position is a contract hire opportunity which is expected to be on-site for a duration of 6 months with a likelihood of being extended.

Position Summary:

Increased policy count has led to increased need in Records. Records Assistants process requests for certified policies and claims documents. Increased upstream need in LDCU has led to backlog in Records Department.

The records department receives a significant number of requests for documents and timely handling is necessary because many of the requests come with urgent turnaround times, especially for documents needed in litigation (e.g. subpoena responses).

The purpose of this position is to assist in the maintenance, preservation, and retention of records, to maintain retention schedules, databases, and perform all other functions necessary to the Records Management Unit.

Essential Functions:

Models' ethical behavior and executes job responsibilities in accordance with core values and ethics policies
Assists Records Custodian, Records Supervisor with the organization, preservation, and retention of records
Produces responses to certified policy requests, public records requests, and subpoena responses Verifies certified document responses for accuracy
Verifies public records requests and subpoena responses for accuracy
Creates and maintains accurate computer and hard-copy files
Reviews and assists in preparation of special projects and reports

Required Knowledge, Skills, & Abilities:

Intermediate proficiency in Microsoft Office Word, Excel, PowerPoint, Outlook, Visio, and internet navigation
Attention to detail
Ability to work independently, prioritize workload, plan organize and coordinate work assignments
Experience with Imaging software or imaging applications
Ability to navigate associated systems or comparable systems
Excellent interpersonal and communications skills

Required Education:

High School degree or GED
Six months to one year of administrative or clerical office experience

Preferred Education:

Associate degree
Two or more years of experience related to records management including electronic files management Knowledge of document management systems
Knowledge of policy and claims systems.
Knowledge of Florida Public Records laws

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Visium Resources is an award-winning employment firm with a mission to match talented individuals with highly successful organizations. At Visium, our company's success is based on your success. When you work with us, you are never 'just a number'. You are our most important asset. Here, you will know us by name through our regular visits to client sites and even occasional luncheons. We will always be there when you need assistance and will always go the extra mile to ensure that you are as successful as possible. Whether you're looking for contract, contract-to-hire or permanent opportunities, we firmly believe there is no employment agency that will work harder for you than Visium.

Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.

Source : Visium Resources, Inc.