Receptionist - Dezign Comm

Position Title: Office Receptionist
Location: Saint Louis, MO
Department: Administration
Reports To: Office Manager
Employment Type: Full-Time

Position Summary

The Office Receptionist will be responsible for managing the front desk, greeting visitors, handling phone calls, and performing various administrative tasks to ensure the smooth operation of the office. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Greet and Welcome Visitors: Receive visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately.
• Answer and Direct Phone Calls: Manage incoming calls, answer queries, screen and forward calls to appropriate personnel.
• Administrative Support: Provide general administrative and clerical support including mailing, scanning, faxing, copying, and data entry.
• Manage Appointments and Schedules: Schedule and confirm appointments, meetings, and conference rooms.
• Maintain Security: Monitor visitor access and maintain security awareness by following procedures and controlling access via the reception desk.
• Office Supplies: Keep inventory of office supplies and order as necessary.
• Assist with Events: Assist with the organization and setup of company events and meetings.
• Maintain Reception Area: Ensure the reception area is tidy and presentable, with all necessary materials (e.g., pens, forms, and brochures).

Qualifications

• High school diploma or equivalent required; additional certification in Office Management is a plus.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with office equipment (e.g., fax machines, printers).
• Professional appearance and attitude.