Receptionist/Practice Group Assistant - Lewis Brisbois

The Tampa office is seeking a Receptionist/Practice Group Assistant with a minimum of one (1) year of experience with legal matters, preferably in a law firm environment. The essential functions of this position include performing a variety of duties to support the secretarial staff in various groups including, but not limited to, hard copy and electronic filing; calendar management; and receptionist duties including receiving calls, clients, vendors, and deliveries and directs them to appropriate individual(s) within the firm according to established policies and procedures.

We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer contribution, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. 

Job specifications/requirements:

• • • Receives and records oral information from telephone callers or in person, and then communicates it to attorneys and staff
    • Operates a multi-line telephone console in order to relay incoming and outgoing calls
    • Welcomes all guests and notifies attorneys and/or staff of their arrival
    • Directs telephone calls to appropriate attorneys and staff
    • Meets and greets clients and visitors to the law office and ensures proper clearance and routing of such parties in accordance with firm policies; notifies supervisor of difficult situations
    • Notifies building security of all visitors and grants them access to the suite
    • Ensures guests are directed to coat closets and restrooms, offered beverages and are comfortable in the reception area
    • Receives and records mail/deliveries to the firm and/or individuals in the firm and routes them accordingly to the proper recipient
    • Maintains conference room schedule
    • Maintains neatness of lobby and reception area
    • Serve as back up for ordering supplies for office including kitchen
    • Maintenance of kitchen and conference room
    • Prepares weekly check log to send to Accounts Receivables department
    • Reconciles monthly company credit card
    • Assist secretaries with preparation of check requests
    • Run Conflict Checks for new matters
    • Input New Matter Memos to assist secretarial staff
    • Prepare Closed File Memos including locating required information
    • Assist Secretaries with calendaring/docketing duties
    • Assist with e-filing of documents with courts – electronic process
    • Perform other related duties as assigned
    • Reliable, consistent attendance in the office is required
    • Ability to type a minimum of 40 wpm
    • Ability to distinguish legal documents
    • Basic knowledge of Adobe pdf
    • Must be organized and have excellent attention to detail
    • Must possess exceptional mental focus and concentration
    • Ability to perform repetitive tasks
    • High School Diploma or equivalent

Lewis Brisbois is not accepting search firm submissions for this position.

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