Receptionist/ Office Manager at Nagler Group

Office Manager   (contract-to-hire)

Location: Beverly, MA (Onsite)

Hours: 9am-5pm

Compensation: $30-33/hour 

Position Overview:
Our client is seeking an adaptable, resourceful Executive Assistant/Office Manager to support the President and oversee office management duties. This role requires a self-starter with a “can-do” attitude, exceptional organizational skills, and a proactive approach to solving problems in a dynamic, fast-paced environment. Bilingual proficiency in Spanish and English is highly preferred.

Responsibilities:

• Provide high-level administrative support, proactively managing multiple tasks with attention to detail.

• Screen visitors, manage incoming calls, mail, and emails, redirecting as necessary.

• Calendar management for the President and site, optimizing time across stakeholders, scheduling and coordinating meetings.

• Coordinate complex travel arrangements, including international compliance for work visas and managing last-minute changes.

• Prepare and submit expense reports via Concur, reconciling corporate card transactions per policy.

• Order and maintain office supplies and equipment.

• Greet and direct visitors at the reception area, ensuring security and hospitality protocols.

• Organize onsite and offsite employee events, managing logistics for venue, catering, and employee engagement.

• Coordinate vendor relationships and process payments, including setup and monitoring of external vendors.

• Support onboarding and offboarding processes, creating a positive employee experience from day one.

• Assist HR in employee engagement initiatives, including CSR activities and employee communications.

• Take on special projects and ad-hoc assignments to support organizational goals, maintaining strict confidentiality.

Qualifications:

• Bachelor’s degree preferred but not required.

• Bilingual in English and Spanish is highly preferred.

• 6+ years of relevant experience, ideally in an administrative, office management, or hospitality role.

If you’re interested, please reach out to mockerbloom@naglergroup.com!

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