Receptionist - Mitchell Martin
New York, NY
About the Job
One of our clients, is looking for Receptionist.
Location: New York
Position Type: Contract
Schedule: Mon-Fri, 40 Hours Per Week 08:00am-04:30pm
Primary Function:
• The Office Administrator shall be responsible for the daily Administrative Operations of the Front Office.
• This requires balancing the needs of the Clients, Client's Families, Administrative staff, Clinical staff, outside allied agencies / professionals such as HMO's and Doctors, and maintaining a high degree of professionalism, while protecting our Client's Rights.
• Modern office practices dictate the need to manage phones, faxes, computers and systems, clerical issues, track invoices and billing, manage time and show warmth and compassion for our clients.
Job Specific Responsibilities/Competencies:
• General all around office clerical capability including: fluency in English, typing competency of at least 60 words per minute, clerical/filing competency, professional phone demeanor and ability to utilize multi-phone line systems
• Proficiency in MS based office computer systems including MSWord, Excel, and E-Mail systems.
• Ability to learn and show proficiency in Medical Billing/Scheduling software including Electronic Health Record System.
• Ability to interact with and invoice clients and process payments. This will be measured by analysis of the completion of the financial agreements, billing, intake of payments and proper maintenance of the appointments of clients on a daily basis.
• Proper accounting of corporate credit card, and petty cash reserves, as measured by Site Directors monthly reviews of monies on site.
• Daily management of information databases such as Program Census, Meal counts, Invoices,Intake/Assessments sessions, and Clinical Appointments.
• Professionalism in greeting and assisting all clients, family members, and guests of the Client Center as measured by direct observation and client feedback.
• Ability to learn and follow all established Policies and Procedures, and to stay up to date on all changes.
• Proficient understanding of HIPAA, Local, State and Federal Confidentiality rules and laws, and the dedication to protect client's rights and records as measured by direct verbal review and random chart audits.
• Ability to manage clients in crisis, by phone or in person, by stabilizing the situation and consulting with clinical staff.
• Apply proper time management skills and show a good ability to prioritize daily/weekly/monthly tasks.
• Good ability to delegate authority to complete certain tasks to Office Assistants.
• All around ability to integrate with fellow staff to provide a stable and constructive Administrative/Clinical environment.
• Interacts with staff members to provide resource information about influenza and surveillance activities around influenza vaccinations.
• Ability to inspect environmental facility for physical risk concerns, facilitate fire drill and critiques, and maintain Material Safety Data Sheets (MSDS).
• Performs other duties as assigned/required by supervisor.
Education/Training/Experience:
• High School Degree or equivalent; At least 2 years' administrative support experience.
Please Email: kylie.dilalla@hcmmi.com
Location: New York
Position Type: Contract
Schedule: Mon-Fri, 40 Hours Per Week 08:00am-04:30pm
Primary Function:
• The Office Administrator shall be responsible for the daily Administrative Operations of the Front Office.
• This requires balancing the needs of the Clients, Client's Families, Administrative staff, Clinical staff, outside allied agencies / professionals such as HMO's and Doctors, and maintaining a high degree of professionalism, while protecting our Client's Rights.
• Modern office practices dictate the need to manage phones, faxes, computers and systems, clerical issues, track invoices and billing, manage time and show warmth and compassion for our clients.
Job Specific Responsibilities/Competencies:
• General all around office clerical capability including: fluency in English, typing competency of at least 60 words per minute, clerical/filing competency, professional phone demeanor and ability to utilize multi-phone line systems
• Proficiency in MS based office computer systems including MSWord, Excel, and E-Mail systems.
• Ability to learn and show proficiency in Medical Billing/Scheduling software including Electronic Health Record System.
• Ability to interact with and invoice clients and process payments. This will be measured by analysis of the completion of the financial agreements, billing, intake of payments and proper maintenance of the appointments of clients on a daily basis.
• Proper accounting of corporate credit card, and petty cash reserves, as measured by Site Directors monthly reviews of monies on site.
• Daily management of information databases such as Program Census, Meal counts, Invoices,Intake/Assessments sessions, and Clinical Appointments.
• Professionalism in greeting and assisting all clients, family members, and guests of the Client Center as measured by direct observation and client feedback.
• Ability to learn and follow all established Policies and Procedures, and to stay up to date on all changes.
• Proficient understanding of HIPAA, Local, State and Federal Confidentiality rules and laws, and the dedication to protect client's rights and records as measured by direct verbal review and random chart audits.
• Ability to manage clients in crisis, by phone or in person, by stabilizing the situation and consulting with clinical staff.
• Apply proper time management skills and show a good ability to prioritize daily/weekly/monthly tasks.
• Good ability to delegate authority to complete certain tasks to Office Assistants.
• All around ability to integrate with fellow staff to provide a stable and constructive Administrative/Clinical environment.
• Interacts with staff members to provide resource information about influenza and surveillance activities around influenza vaccinations.
• Ability to inspect environmental facility for physical risk concerns, facilitate fire drill and critiques, and maintain Material Safety Data Sheets (MSDS).
• Performs other duties as assigned/required by supervisor.
Education/Training/Experience:
• High School Degree or equivalent; At least 2 years' administrative support experience.
Please Email: kylie.dilalla@hcmmi.com
Source : Mitchell Martin