Receptionist at Beacon Hill Staffing Group, LLC

New York, NY

About the Job

Our client, a Private Equity firm that identifies and develops distinctive opportunities for its investors and partner companies, is seeking to hire a Temp to Perm Administrative Assistant to support a team of 7 in their NYC office. Note this role is 70% reception/office assistant and 30% administrative. The role will be responsible for a high volume of tasks including calendar management and scheduling, effectively prioritizing information and requests to then ensure appropriate level of urgency is given, monitoring/tracking conference room meeting schedules, managing travel/expenses and other administrative support tasks required at the office level. You are required to be in office 5 days per week, 8:30am - 5:30pm.

Responsibilities:

70% Reception / Office Assistant Duties:

Organize, stock, order pantry items. Monitor, maintain, organize, and order all office supplies.
Make sure lunch orders have been placed, delivered, and labeled, must be able to manage this process independently.
Help welcome, assist, and direct visitors to appropriate conference rooms.
Provide necessary information for guests to enter the building.
Clean and set up conference room for meetings.
Help sort mail and distribute accordingly.
Answer phone calls/ take detailed messages and direct each call/message to the right person.
High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.

30% Admin Duties:

Email and calendar management.
Working directly with other EA's, travel booking, expense report management.
Half of the day is spent in email and calendars - there is high email volume in this role.

Qualifications:

Bachelor's degree. 1+ years of administrative/scheduling experience in a corporate setting.
Microsoft Word, Excel, and Outlook (Experience with Outlook is essential).
Flexible/can do attitude.
Ability to complete a high volume of tasks and projects with little to no guidance.
Strong written/verbal communication skills.
Calendar management for executives (calendaring and travel booking)
Resourceful and proactive.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)