Receptionist - Virtual Company
Milford, CT 06460
About the Job
Job Title: Receptionist
Job Description:
We are looking for a professional and detail-oriented Receptionist to join our construction company and serve as the first point of contact for clients, vendors, and team members. This role requires strong communication skills, adaptability, and the ability to manage daily administrative tasks in a fast-paced environment. The ideal candidate will be comfortable handling busy days with multiple priorities while also staying productive during slower periods.
Key Responsibilities:
- Answer and manage a multi-line phone system, directing calls to the appropriate departments (project managers, estimators, site supervisors, etc.).
- Greet and assist visitors, including subcontractors, vendors, and clients, ensuring a professional and welcoming experience.
- Perform data entry, filing, and scanning to maintain organized records of project documents, permits, invoices, and contracts.
- Handle ad hoc administrative duties, adjusting to daily workflow—some days may involve high call volumes, while others may focus on document management.
- Assist with tracking and distributing incoming and outgoing mail, packages, and deliveries for the office and job sites.
- Support the office team with scheduling meetings, coordinating site visits, and managing office supplies.
Qualifications & Skills:
- Prior experience as a receptionist, administrative assistant, or office coordinator, preferably in the construction or trade industry.
- Strong verbal and written communication skills with a professional and friendly demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with construction management software is a plus.
- Ability to multitask and stay organized, handling both high-traffic days and quieter periods efficiently.
- A team-oriented mindset with a proactive and adaptable approach to office tasks.
This role offers a dynamic work environment within the construction industry, where no two days are the same. If you have strong administrative skills, a customer-focused attitude, and the ability to handle a fast-paced setting, we’d love to hear from you!
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.