Receptionist - INSPYR Solutions

Title: Receptionist
Location: Miami, FL (Onsite)
Duration: 3-month contract to hire
Compensation: $20.00 – 25.00/hr
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.
 
Receptionist

Description:


Specification of Core Function

•  Serve as font desk ambassador and office support for the Miami Office.

 
Tasks and Responsibilities

• Administer and manage the front desk of our organization site professionalism and proficiently
• Greet clients, visitors and upon arrival, log the visitor into the relevant log one contact the part
• Provide visitors and guest with coffee or beverage service while on site
• Serve as a liaison between the Sales team and clients, coordinate client visits with the Sales team, registering the client with the building and escorting the client to a conference room
• Handle out-of-town guest/client Accommodates and Negotiations with hotels
• Coordinate meetings and appointments in the conference rooms board rooms for client visits, vender visits, and general interoffice meetings keeping calendars up to date
• Conference room calendars and scheduling panels up to date
• Provide wi-Fi service upon request to visitors using the corporate wi-fi system
• Provide parking validation for clients as needed Ensure continual operations and appearance of conference room equipment, and interactive art in the lobbies and conference rooms
• Clean, organize, and rotate conference pre and pest meetings to ensure a consistent environment and experiences for all visitors and guest
• Answers and routes all incoming calls to the corporate main number to the appropriate parties with professional décor
• Maintain manual back staff contact lists and procedures in the event the attendant console is down and manual call routing is needed.
• Monitor the general corporate fox number and e-delivery queue on an ongoing basis and route incoming faxes to the appropriate party
• Maintain the client kitchen including consumables stock, genera. organization and cleanliness
• Coordinate food deliveries, setup, and catering of corporate meetings and events
• Guest Log, Parking Log for parking garage
• Issue guest parking pass relevant to their time of stay on the premises.
• Prepare, revied and reconcile log with parking pass inventory.
• Coordinate pass replenishment: with the General Services Manager
• Assist in and manage incoming recuse: to the department work queue and systems including but not limited to visitor request, fooe deliveries, vendor access request, weekend access, after-hours HVAC, Cleaning requests, facilities issues, mail/currier requests or office supply requests
• Inventory Management - Assist in the maintenance of corporate stock reems and print rooms, to ensure accurate stock room inventories, stock room supply levels and facilitate the re-ordering of supplies
• Office Supplies - order and maintain supply stock for daily operations
• Run inventory once a week to keep inventory are resupply requests lists up to date
• Communicate with the general services manager to ensure regular procurement of basic supplies
• Coordinate with the general services manager any special request documenting approvals and proper cost centers
• Management of request in the building portal including but not limited to visitor request. food deliveries, vendor access request, weekend access, after-hours HVAC, cleaning requests, facilities issues
• Management of internal systems, applications or digital workloads for the department including but not limited to mail assist and deportment email or ticket queue.
• Maintain department Standard Operating Procedures and workflows up to date incorporating changes as they are made to the process of workflow
• Provide coverage of department functions, positions, or duties to cover PTO or overflow from other department members as needed
• Other duties as assigned

 
Competencies

• Be Entrepreneurial: Decision taking, Taking Ownership, Strategic Thinking
• Be Future—oriented: Digital Mindset & Skills, Creativity &Innovation, Critical Thinking
• Have a Growth Mindset: Personal Development, Being Proactive &Curious, Being a Coach
• Communicate with Impact: Giving & Receiving Feedback, Conflict Management, lmpactful Communication
• Build Relationships (Championing Diversity): Teamwork, Networking, Inspire Team Management
• Drive Sustainable Performance: START Goal Setting, Time Management, Leadership
• Be Client—Centric: Client Excellence Anticipating clients’ needs, Negotiation Skills
• Have a Sound Risk Management: Analysis & Complex Problem-solving, Integrity & Rule Compliance

 
Requirements

• High school degree. Bachelor's degree preferred
• Three to five years of previous work-related experience
• Excellent communication skills
• Outstanding professional demeanor and client-oriented skills English and Spanish required

 
Our benefits package includes:

• Comprehensive medical benefits
• Competitive pay
• 401(k) Retirement plan
• …and much more!

 
About INSPYR Solutions


Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients’ business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
 
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.