Receptionist HR Assistant - Populus Financial Group

The Receptionist - HR Assistant has the primary responsibility of answering and directing incoming telephone calls, greeting corporate headquarter guests and tracking the Board and conference room meetings.This position is also responsible for assisting the Talent Acquisition and Leave of Absence teams with daily tasks and providing backup assistance to the mailroom and HR team as needed.

• Answers and directs incoming calls to the appropriate department/party.
• Greets guests and contacts the appropriate party desired. Provides visitor badges as needed and monitors guest sign in logbook for accuracy and compliance. Updates the monthly parking token spreadsheet and sends to upper management on the 1st of each month.
• Accepts appointments and manages schedules for conference rooms.
• Maintains appearance of the reception area on the ninth floor.
• Handles check pick up by Loomis as needed.
• Acts as one of two Floor Fire Wardens for the 9th floor of the corporate office.
• Responds to employee emails regarding build issues; submits work orders to building maintenance.
• Serves as backup to mailroom in turning on the Espresso machines on all floors in the morning and cleaning and turning them off at the end of each day.
• Assists Talent Acquisition team by opening and closing requisitions within HRIS, posting jobs to necessary job boards, invoice tracking, reviewing resumes, and communicating with field HR partners regarding their requests.
• Schedules and conducts on-site pre-employment screening oral drug tests for the corporate office; schedules and monitors results of off site drug testing as needed. Enters results on Talent Acquisition spreadsheet.
• Assists Leave of Absence team by creating and updating employee LOA files; creating and filing case notes; updating employee status within the HRIS; generating and sending various LOA correspondence; monitoring the LOA email inbox; and ensuring all LOA related documents are saved in the appropriate files.
• Performs projects in Excel, Word, and PowerPoint for the HR Team and other teams as needed.
• Serves as a backup to mailroom and HR Generalist during absences or lunches.
• Performs miscellaneous duties as requested.

• Customer/Client Focus
• Flexibility
• Communication Proficiency
• Collaboration Skills
• Attention to Detail
• Problem Solving
• Team Player
• Technical Capacity

Direct Report Title Number

N/A

Indirect Report Title Number

N/A

Other Internal/External Interactions

This position interacts with employees, clients, and vendors of the organization.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major responsibilities.

While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands to finger, handle, or feel; reach with hands and arms; stoop or bend; and talk or hear.The employee must occasionally lift and/or move up to 50 lbs.

This is a full-time on-site position, days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in some work environments can be moderate.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.It is not designed to contain or be interpreted, as a comprehensive inventory of all duties, responsibilities, qualifications required of employees assigned to this job.

Populus Financial Group, Inc. provides an equal employment opportunity to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.