Receptionist - TeleSearch Staffing Solutions

Denville, NJ 07834

About the Job

Job Summary:

We are seeking a highly organized and proactive Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth operations within the office while providing exceptional support to both staff and clients. The ideal candidate will possess strong time management skills, a friendly demeanor, and the ability to multitask effectively in a fast-paced environment.

Duties:

Greet visitors and clients warmly, ensuring a positive first impression of the organization.
Manage incoming calls, utilizing effective phone etiquette to direct inquiries appropriately.
Maintain an organized filing system for both physical and digital documents, ensuring easy retrieval of information.
Utilize Google Suite for scheduling appointments, managing calendars, and creating documents as needed.
Proofread correspondence and documents for accuracy before distribution.
Assist with administrative tasks such as data entry, maintaining office supplies, and coordinating meetings.
Support team members with various projects as required, demonstrating flexibility and initiative.
Ensure the reception area is tidy and welcoming at all times.

Experience:

Proven experience in an administrative or receptionist role is preferred.
Proficiency in Google Suite applications (Docs, Sheets, Calendar) is essential.
Strong time management skills with the ability to prioritize tasks effectively.
Excellent proofreading skills with attention to detail in written communication.
Familiarity with office phone systems and general office procedures is advantageous.
Bilingual candidates are encouraged to apply, as this will enhance communication with diverse clients.

Source : TeleSearch Staffing Solutions