Receptionist - The Boston Consulting Group
Boston, MA
About the Job
The duties and responsibilities are as follows but not limited to:
- Answering the telephone console, screening and routing incoming calls to the appropriate employee in a polite and professional manner
- Managing the reception area and meeting rooms at front of house (FOH) and back of house – (BOH) and always keeping them clean, tidy and neat.
- Managing the booking of meeting rooms at FOH and coordinate with IT on AV support in the meeting rooms.
- Welcoming and registering visitors determines nature of business and announces visitors to appropriate personnel.
- Booking of ground transportation for staff flying into Manila for meetings/case work with outsourced car vendors.
- Maintaining information on travel schedule and location of staff
- Updating and maintaining staff telephone directory.
- Organize the daily incoming and outgoing mail: sorts out the daily mail and distribute speedily to staff; handle forwarding mail to ex-employees; organize outgoing courier
- Organize and coordinate meals for office meetings, and other events as necessary
- Supports the office facilities functions (carpets, flooring, plants, doors, etc.) and ensuring that office is maintained appropriately: organize maintenance schedules for the main glass doors, water dispensers, plants, pest control, etc.
- Backs-up the Business Support Executive and Executive Assistants during their vacation/medical leave.
- Performs other clerical duties as assigned.The duties and responsibilities are as follows but not limited to:
- Answering the telephone console, screening and routing incoming calls to the appropriate employee in a polite and professional manner
- Managing the reception area and meeting rooms at front of house (FOH) and back of house – (BOH) and always keeping them clean, tidy and neat.
- Managing the booking of meeting rooms at FOH and coordinate with IT on AV support in the meeting rooms.
- Welcoming and registering visitors determines nature of business and announces visitors to appropriate personnel.
- Booking of ground transportation for staff flying into Manila for meetings/case work with outsourced car vendors.
- Maintaining information on travel schedule and location of staff
- Updating and maintaining staff telephone directory.
- Organize the daily incoming and outgoing mail: sorts out the daily mail and distribute speedily to staff; handle forwarding mail to ex-employees; organize outgoing courier
- Organize and coordinate meals for office meetings, and other events as necessary
- Supports the office facilities functions (carpets, flooring, plants, doors, etc.) and ensuring that office is maintained appropriately: organize maintenance schedules for the main glass doors, water dispensers, plants, pest control, etc.
- Backs-up the Business Support Executive and Executive Assistants during their vacation/medical leave.
- Performs other clerical duties as assigned.
Source : The Boston Consulting Group