Receptionist/Administrative Assistant at Delon Hampton & Associates

DHA is seeking a Receptions/Administrative Assistant to work in its corporate office in downtown Washington, DC. The perfect candidate will be the face and voice of DHA presenting a professional appearance and great verbal and written communication skills. The candidate must be diplomatic, tactful, and discreet in the handling of information. The Receptionist/Administrative Assistant ensures that the receptionist desk and waiting area are properly staffed and maintained in a professional manner. The candidate will perform various administrative tasks i.e., preparing correspondence, creating, and maintaining databases.‍

Receptionist:

• Greet callers, guests, and visitors with a positive and helpful attitude;
• Receive incoming calls, direct them to the appropriate DHA employee or take a message;
• Answer general inquiries related to the functions of the organization;
• Sort and log all incoming UPS, Federal Express, and Courier mail;
• Maintain conference room log for meetings scheduled for DHA's Conference Room & ensure it is set up for meetings; and
• Establish and maintain up-to-date employee and office telephone directories.

Administrative Assistant:

• Post vacancies on DHA, Monster, Indeed, LinkedIn websites and state job boards;
• Conduct resume searches using databases from Monster, Indeed, and other professional websites to find qualified candidates;
• Prepare correspondence to send job seekers and candidates regarding the disposition of their resumes;
• Prepare letters of offer, termination, and other correspondence;
• Create and distribute via email Monthly Employee Birthday Wishes;
• Prepare memorandum and forms for six-month and annual performance evaluations;
• Prepare purchase orders & check requests for purchases;
• Make travel arrangements (flight/hotel/registration fees) when payment is by corporate credit card;
• Prepare check requests for all administrative expenses for fifteen vendors;
• Reconcile credit card charges to purchase orders/receipts for expenses;
• Perform other administrative/clerical duties as assigned; and
• Maintain office supplies & inventories and order when needed.

‍Qualifications

• High school diploma or general education degree, three years of front desk experience, and at least 55 wpm typing;
• Must have or obtain within 6 months of hire a notary Public certification;
• Must be proficient in Microsoft Office Suite (Outlook, Calendar, Excel, PowerPoint & Access);
• Candidate must be able to pass background screening;
• Initiative-taking and responsible individual with a strong work ethic;
• Must be able to work in the office five days a week during the hours of 8:30 a.m. to 5:30 p.m.; and
• Must be able to manage a multi-line telephone system.‍

WORK CONDITIONS:

• The job requires sitting for 90% of the workday.
• The work is sedentary and requires sitting, walking, bending, and carrying light items such as books, papers, and files.
• The noise level in the office work environment is usually moderate.
• The official office hours are 8:30 a.m. - 5:30 p.m.; with 45 minutes for lunch and two fifteen-minute breaks. Receptionist must be at the front desk and at telephone console activated by 8:30 a.m.‍‍