Receptionist/Administrative Assistant - Phonexa

Job Brief:





Responsibilities:

WHY JOIN OUR TEAM?

Zero Parallel boasts a great team culture where hard work is not only appreciated but also rewarded! We are one of Los Angeles Business Journal’s 2019 Best Places to Work and a 2019 Great Place to Work-Certified Company. At Zero Parallel we believe that our success is built on the success of each and every one of our employees. To that end, here are just a few of the benefits we offer to all eligible employees:

• Medical, Dental, and Vision Insurance (100% paid premium for employee and dependents)


• Accrued vacation


• Gym membership


• Weekly office massages


• Kitchen stocked with snacks, juices, and cereal bar


• Weekly office lunches


• Team building activities & company social events


• Opportunity for professional growth within company


• Penthouse office suite with awesome views

This is an excellent opportunity for a professional to join a company that values and rewards dedication, hard-work, team-players!

RESPONSIBILITIES

• From seat at reception desk, in friendly and courteous manner, greets and receives visitors to the Business Office, issues visitor IDs, signs in visitors, and directs them to the appropriate persons.


• Receptionist greets the public who enter the Business Office and receives and routes telephone calls from customers and the public. Receptionist takes messages when individuals are not available, receives deliveries by courier or messenger, and receives and sends faxes.


• Answers all telephone calls before third ring and routes calls to appropriate individuals.


• Takes accurate written messages, recording name, time of call, nature of business, and person called on when party is not available or does not answer.


• Puts messages in message slots for department members.


• Calls employees promptly with urgent messages.


• Receives and signs for deliveries by courier or messenger and notifies addressees of their receipt.Receives and sends faxes for the Business Office; puts faxes in message slots and calls recipients to notify of their receipt.


• Maintains visitors’ log.


• Files Business Office records in cabinets behind reception desk.


• Types occasional correspondence as directed by Manager of department, including letters, memorandums, forms, and reports.


• Maintains supply of Business Office forms.

MINIMUM QUALIFICATIONS

• Technical training or skills: Minimum accurate typing speed of 30 wpm.


• Professional training or knowledge: None.


• Work experience: One year public contact office experience, including receptionist duties.


• License required: None.


• Dependable, prompt, regular attendance.


• Tolerance for stress of multiple simultaneous, possibly conflicting, demands.


• Oral communication skills to represent Company successfully and clearly to public.


• Administrative recall of procedures, organization, priorities, work in progress.


• Cooperation with public and department members.


• Sensitivity to others.


• Attention to detail.


• Ability to learn.


• Planning and organization to accomplish tasks within normal workday.


• General education or equivalent: High school diploma or equivalent.

Physical demands: Minimal. Individual must be able to speak clearly and understandably, hear communications by telephone and in person, and sit for prolonged periods.

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements

Note: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Zero Parallel is fully committed to Equal Employment Opportunity and to attracting, retaining developing and promoting the most qualified employees without regard to their race, sex, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, genetics, or any other status protected by state or federal law. Zero Parallel expressly prohibits any form of employee harassment or discrimination on the basis of any such protected status.

Zero Parallel provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, sex, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This policy was intended to comply, and Zero Parallel so complies, with applicable state and local laws governing non-discrimination in employment.

Skills Required: