Receptionist Administrative Assistant - The Villages of Lakewest

Receptionist - Administrative Assistant

Mon-Fri

9am-5pm

Lakewest Assisted Living

Dallas, TX

Lakewest Assisted Living in Dallas, TX is hiring a Receptionist - Administrative Assistant.  A rewarding career is waiting for you at a great facility that specializes in long-term and rehabilitative care! If you are an experienced Receptionist - Administrative Assistant, we have the opportunity for you. 

The Receptionist - Administrative Assistant at Lakewest Assisted Living in Dallas, TX, has a broad range of duties, assisting the community’s management team as needed.  The Assistant Business Office Manager is also responsible for accounts payable and payroll processing and coordinating telephone communications.  The duties are subject to change, as necessary.  We offer competitive compensation, health, dental, and vision insurance, company paid life insurance, holiday pay, paid time off, employee appreciation events and much more.

At Lakewest Assisted Living in Dallas, TX, you will be a part of a well-respected facility that is making an impact in the lives of our residents, our team, and the community in which we serve.    We look forward to you joining our team!

ESSENTIAL DUTIES:

• Answer Phones and transfer to appropriate departments/staff.
• Maintains the company’s applicant tracking system to ensure applicants are being worked through the process
• Customer Service / Help guests with Front Door Alarm.
• Order Office Supplies / Maintain Office Machines (call appropriate vendors).
• Establishes and maintains accounts and account records for all payables for the community.
• Prepares, processes, and submits payroll data for community.
• Other duties as assigned.
• Answers multi-line telephone, receives/delivers telephone messages
• Greet visitors
• Sorts incoming mail and distributes throughout office
• Screen visitors at the front door; take temperatures
• Prepares weekly FedEx packages, schedules FedEx ground pickups and certified mail requests
• Orders shipping and mailing supplies
• Sorts accounts payable checks, folds and inserts checks and runs through postage meter
• Maintains neat appearance and dresses appropriately to provide a positive image for the management office
• Completes other tasks/duties as may be assigned by the Administrator

MINIMUM QUALIFICATIONS:

• A high school diploma required.
• At least 1 year of working experience in payroll and human resources is required
• General computer skills are required (knowledge of excel, PowerPoint, etc.)
• Excellent presentation and communication skills are required
• Working knowledge of common office machines (calculator, copy machine, facsimile, postage meters and folding machine) and knowledge of various computer systems is helpful
• Exceptional customer service skills