Receptionist / Administrative Assistant - The Contractor Consultants

Chino, CA

About the Job

Join KASA Construction Inc. as a Receptionist / Administrative Assistant!

Job Title: Receptionist / Administrative Assistant

Company Name: KASA Construction Inc.

Salary: $17.00 - $20.00 per hour, depending on experience

Full Job Description

KASA Construction Inc., one of Southern California's leading heavy-civil construction and engineering companies, is seeking a highly organized and motivated Receptionist / Administrative Assistant to join our team. This role is essential in providing support across multiple departments, including Estimating, Project Management, Payroll, and HR. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and align with KASA's culture of integrity, professionalism, and innovation.

Who we are:

KASA Construction Inc. is a full-service General Engineering Firm, specializing in Public Works and Commercial construction. With a broad range of license classifications, KASA maintains a competitive edge in delivering complex projects across sectors such as parks, schools, roads, and highways. Utilizing cutting-edge technology both in the office and the field, KASA has built a strong reputation for excellence in project execution. Serving a wide array of clients, including local, state, and federal agencies, KASA Construction's commitment to quality, strict timelines, and budgetary compliance ensures a rewarding experience for clients and project stakeholders alike. KASA is proud to be a certified women-owned and micro-business.

Responsibilities include but are not limited to:

Administrative Support
- Provide administrative assistance across various departments, including Estimating, Project Management, and Payroll.
- Answer and route incoming calls professionally and courteously.
- Assist with filing, data entry, and general office tasks.
- Manage office organization to ensure a clean, modern, and functional workspace.
Accounts Payable & Invoice Management
- Scan, sort, and route invoices for approval.
- Verify the accuracy of invoices by cross-referencing shipper tickets and purchase orders.
- Enter invoices into Foundation Software for timely processing.
- Gather and organize releases, certified payrolls, and other required documentation from subcontractors and vendors.
- Reconcile vendor statements and ensure proper lien releases are on file.
Financial Recordkeeping
- Prepare invoices for payment and negotiate credits as needed.
- Maintain accurate records of transactions, including credit card expenses.
- Track and locate invoice backups and maintain return receipts for payments.
Data Entry & Reporting
- Perform data entry and ensure the accuracy of credit card transaction records.
- Collaborate on process improvements to streamline administrative workflows.
Customer Service
- Act as the first point of contact for clients, vendors, and visitors.
- Uphold a high standard of etiquette and professionalism in all interactions.

The ideal candidate should possess:

Experience: Minimum 2 years of experience in accounts payable within the construction industry (preferred).
Technical Skills:
- Proficiency in Microsoft Office Suite.
- Familiarity with Foundation Software or other accounting software (preferred).
- General understanding of prevailing wage and public works projects (preferred).
Interpersonal Skills:
- Strong communication and problem-solving skills.
- Bilingual in Spanish (preferred).
- Ability to work collaboratively as part of a team.
Personal Attributes:
- Honest, reliable, and self-motivated.
- Detail-oriented with excellent organizational skills.
- Adaptable and eager to learn new processes.
- Positive attitude and ability to work under pressure.
Education Requirements
- High school diploma or equivalent (required).
- College degree in Accounting or a related field (preferred).

Benefits:

Health & Wellness:
- 100% Health and Dental Insurance coverage.
Financial Perks:
- 401(k) Profit Sharing Plan.
Work-Life Balance:
- Paid Time Off, Vacation Pay, and Sick Days.
Unique Perks:
- Discretionary Bonuses.
- Modern and clean work environment.

Schedule:

Full-time, Monday to Friday (8-hour shift).
Occasional overtime may be required based on workload.

Work Location:

Chino, CA

Ready to be part of our team? Apply today to join KASA Construction Inc. and contribute to shaping the future of Southern California's heavy-civil construction industry!

KCI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

Source : The Contractor Consultants