Receptionist/Admin Asst - Tailored Management
Nashville, TN 37204
About the Job
Join the world's leading music company! Our client owns and operates a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries.
Position Details:
Job Title: Receptionist/Admin Asst
Shift: 8 am - 5 pm and has the ability and flexibility to work overtime for evenings/weekends/holidays and odd studio hours as needed.
Location: 518 E Iris Dr Berry Hill, TN 37204
Pay Rate: $20/hr on W2
Contract Length: 10 months.
*Contract Extension or Conversion to FTE based on Performance, Attendance and Business Need*
Roles and responsibilities
Skills
This Job is ideal for Someone Who is:
EDUCATION:
High School Diploma
Should you accept an offer of an opportunity, with this client you will be required to submit at least two professional references as part of our onboarding. You will need to supply their names, phone, email, and relationship to you.
Position Details:
Job Title: Receptionist/Admin Asst
Shift: 8 am - 5 pm and has the ability and flexibility to work overtime for evenings/weekends/holidays and odd studio hours as needed.
Location: 518 E Iris Dr Berry Hill, TN 37204
Pay Rate: $20/hr on W2
Contract Length: 10 months.
*Contract Extension or Conversion to FTE based on Performance, Attendance and Business Need*
Roles and responsibilities
- Greet, check in, and welcome guests in a professional, positive, and hospitable manner.
- Direct and accompany visitors to the appropriate person, studio, and office.
- Confidential communication with management staff about daily/ongoing issues.
- Communicate with all studio staff.
- Open all buildings on campus under the guidance of studio manager.
- Open studios and rooms when necessary.
- Perform general clerical duties.
- Receive, sort, and distribute daily mail/deliveries.
- Supply replenishment: office, cleaning, stock orders and re-orders.
- Studio set-ups – check studios at beginning and end of day for cleaning changeovers
- Live Events –help with programming and fliers, set-up, and breakdown, checking people in (time-limited)
- Studio social media Pages - Support Digital Strategy, create, capture and Post under the guidance of Studio Management
- Website Review and Upkeep
- Assist with studio tours.
- Plan and oversee studio maintenance/renovations with Studio Management
- Cover phone lines, direct calls, forward and take messages when needed.
- Act as studios liaison to ensure guests needs are being met.
- Assisting our runners/assistants for runs tasks & duties including upkeep and functionality of our facilities
- Document & communicate various continuing needs from our cleaning staff.
- Provide executive & administrative support.
- Handle sensitive information with the utmost confidentiality.
- Maintenance of main building bathrooms, kitchenettes, and Hospitality.
- Thorough handling and answering of all messages sent to the studio's info email address.
- Recording new client information if need be.
- Assisting with billing requests made by Studio Management.
- Ensure the reception area and studios are tidy and presentable.
- Provide basic and accurate information in-person and via phone/email.
- Perform other clerical receptionist duties such as filing, photocopying, printing, stocking, and handling expenses and receipts for executive staff members.
- Order meals for sessions and events as needed.
Skills
This Job is ideal for Someone Who is:
- Dependable - more reliable than spontaneous
- Takes Initiative - ability to assess a situation and take action to address it with help of management or independently if management is not available.
- People-oriented - enjoys interacting with people and working in a musical environment.
- Team-oriented - cooperative and collaborative
- Customer Service driven.
- Overachieving attitude
- Friendly
- Professional
- Strong problem-solving skills
- Handle Pressure
- Handle time sensitive information with urgency.
- Fast learner.
- Proficient in MS Office, Google Suite, Basecamp & Canva
- Strong understanding of recording language & studio etiquette and social media platforms*
EDUCATION:
High School Diploma
Should you accept an offer of an opportunity, with this client you will be required to submit at least two professional references as part of our onboarding. You will need to supply their names, phone, email, and relationship to you.
Source : Tailored Management