Receptionist/Admin Assistant - Intelliswift Software Inc

Job Title: Receptionist/Admin Asst
Location: Nashville, TN 37204
Duration: 10 months
Contract Type: W2 only
Pay Rate: $20.41/Hour
 
Responsibilities/General Duties

• Greet, check in, and welcome guests in a professional, positive, and hospitable manner.
• Direct and accompany visitors to the appropriate person, studio and office
• Confidential communication with management staff about daily/ongoing issues.
• Open all buildings on campus under the guidance of studio manager
• Receive, sort and distribute daily mail/deliveries
• Supply replenishment: office, cleaning, stock orders and re-orders
• Studio set-ups – check studios at beginning and end of day for cleaning changeovers
• Live Events –help with programming and fliers, set-up and breakdown, checking people in (time-limited)
• Studio social media Pages - Support Digital Strategy, create, capture and Post under the guidance of Studio Management. Website Review and Upkeep. Assist with studio tours
• Plan and oversee studio maintenance/renovations with Studio Management
• Cover phone lines, direct calls, forward and take messages when needed
• Act as studios liaison to ensure guests needs are being met
• Assisting our runners/assistants for runs, tasks & duties including upkeep and functionality of our facilities
• Document & communicate various continuing needs from our cleaning staff
• Provide executive & administrative support
• Handle sensitive information with the utmost confidentiality
• Maintenance of main building bathrooms, kitchenettes and Hospitality
• Thorough handling and answering of all messages sent to the studio’s info email address
• Recording new client information if need be
• Assisting with billing requests made by Studio Management
• Ensure reception area and studios are tidy and presentable
• Provide basic and accurate information in-person and via phone/email
• Perform other clerical receptionist duties such as filing, photocopying, printing, stocking, and handling expenses and receipts for executive staff members.
• Order meals for sessions and events as needed

 
Required Skills:

• Dependable - more reliable than spontaneous
• Takes Initiative - ability to assess a situation and take action to address it with help of management or independently if management is not available
• People-oriented - enjoys interacting with people and working in musical environment
• Team-oriented - cooperative and collaborative
• Customer Service driven
• Overachieving attitude
• Strong problem-solving skills
• Handle time sensitive information with urgency
• Proficient in MS Office, Google Suite, Basecamp & Canva
• Strong understanding of recording language & studio etiquette and social media platforms