Receptionist - 560620 - Forrest Solutions

Job Title: Receptionist

Job Description:

We are seeking a dynamic and proactive Administrative Assistant/ Receptionist to provide support for our office administrator. In this role, you will be responsible for a variety of administrative and receptionist duties that contribute to the smooth operation of the office. You will be the first point of contact for visitors and guests, ensuring a welcoming environment while assisting with essential office functions.

Shift: 8:00am - 5:00pm; Monday - Friday

Pay - Rate: $26.00/hr - $28.00/hr

Key Responsibilities:

• Administrative Support: Assist the office administrator with daily tasks such as ordering office supplies, organizing catering for meetings, and preparing expense reports.
• Travel Arrangements: Manage travel bookings, including flights, accommodations, and transportation for staff and visiting attorneys.
• Reception & Visitor Management: Greet guests and visitors warmly, assign visitor badges, and ensure security procedures are followed.
• Conference Room & Meeting Coordination: Book conference rooms and schedule meetings through Rendezvous, ensuring proper setup for each session. Coordinate with visiting attorney offices to arrange meetings.
• Catering Setup: Arrange and set up catering for office meetings and events, ensuring food and beverages are delivered and presented according to schedule.
• Reporting: Compile and submit daily status reports to the office manager to track office activities and progress.
• Communication: Maintain effective communication within the office, managing phone calls, emails, and messages in a timely manner.

Skills & Qualifications:

• Microsoft Office Proficiency: Strong experience with Microsoft Word, Excel, and Outlook to manage reports, correspondence, and scheduling.
• Rendezvous Knowledge: Familiarity with using Rendezvous or other conference room booking systems.
• Catering Coordination: Experience in setting up catering for office meetings and events, ensuring timely and accurate delivery.
• Bubbly & Approachable: Positive attitude with excellent interpersonal skills to create a friendly, welcoming office environment.
• Organization & Multitasking: Ability to handle multiple tasks at once, stay organized, and prioritize effectively in a fast-paced setting.
• Attention to Detail: Ensuring accuracy in expense reports, travel arrangements, meeting coordination, and catering setup.

Preferred Qualifications:

• Previous experience in an administrative or receptionist role.
• Experience in an office environment with high levels of visitor interaction.

If you are a detail-oriented, customer-service driven individual with a passion for helping others, we would love to hear from you. Apply now to join our team!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.