Real Estate Transaction Coordinator - Acadia Healthcare

PURPOSE STATEMENT: 

The Real Estate Transaction Coordinator is a HQ based (located in Franklin, TN) position responsible for providing primary administrative support to the Real Estate department members with projects assigned including processing leases, document tracking, running reports, communicating with facility administrators, and otherwise relieving department members of clerical, administrative and business detail. Additionally, the position will be involved inlease functions, management of Landlord and Tenant relationships on a case-by-case basis, informing and assistingall Real Estate assets owned or leased on items pertaining to the ownership. The Real Estate Transaction Coordinator position may also take on other projects as deemed necessary by the Manager, Real Estateto assistdepartment as deemed necessary. 

ESSENTIAL FUNCTIONS: 

• Provides transactional and administrative support to Manager, Real Estate and other Facilities team members as needed. 

• Distribute TAF’s and Lease Documents to Senior Management 
• Receives, files and up-loads FMV’s 
• New Employee set-up with IT 

• Maintains Corporate Real Estate shared email inbox 

• Receives and distributes new lease documents as assigned  
• Delivers and tracks all new transactions to corporate OperationsLeadership for approval 
• Receives and tracks all new transactions from corporate Operations Leadership after approval 
• Deliver and tracks all new transaction documents to Hospital or Vendor for execution and then to Accounting for their records 
• Receives and tracks all fully executed documents from Hospital or Vendor. This involves working closely with Facility Sr. Management. 
• Checks for signatures and handwritten changes, and forwards to appropriate Lease Administration Vendor 

• Follow-up and files lease documents and related correspondence to ensure completion on schedule 
• Communicates with Facilities and Vendors to ensure accuracy and timeliness 

• Assists in multiple monthly reports as needed 

• Transaction tracking reports 
• Maintain several ancillary interdepartmental tracking reports. 
• Corporate Real Estate Operations Added Value report. 
• Purchased Services – Invoicing 

• Assist in special projects as assigned from the Manager, Real Estate 

• Perform other duties as assigned  

• Provide Monthly Tracking of all Facility Lease Agreement Details 
• Coordinatingthe process of securing and obtaining Lease renewals in a timely fashion prior to any lease or contract document with a hard end date. 
• Coordinate Landlord and Tenant Relations 

• Build Consensus and partnership in goals between facility tenant and facility landlord, as well as corporate partnerships with third-party Vendors 

• Provide 18-24 Month notifications of Facility Lease Term End dates 
• Supporting internal real estate transaction functions 
• Attending routine weekly meetings 
• Assist finance departments with rent and payment tracking questions and concerns 
• Assist Director, Real Estate or VP Facilities, Construction with special projects as needed 

STANDARD EXPECTATIONS: 

• Possess and excels withattention to detail andprecision on all work assignments. 
• Possess excellent interpersonal skills, computer literacy, and strong team collaboration characteristics. 
• Excellent multitasking skills and capabilities and works well under pressure. 
• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality. 
• Communicate clearly and effectively to other members of the Acadia Healthcare team 
• Develops constructive and cooperative working relationships with others and maintains them over time 
• Encourages and builds mutual trust, respect and cooperation among team members. 

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS: 

• RequiredEducation and Skills  

• 2-years associate degree or equivalent 
• Computer knowledge of MS word, excel, MS Outlook, PowerPoint, and Teams 
• General knowledge of Real Estate profession and closingprocesses 
• Multi-tasking multiple projects, deadlines, and requests 
• Excellent communication and record keeping skills 
• Outgoing and trustworthy 

• Years of experience in particular subjects/functions required –  

• Prefer 5+ years in previousReal Estate Sales, Real Estate portfolio management or similar work experience. 
• Editing RE documents for legal, compliance, and contractual obligations 

• PreferredEducation and skills  

• Bachelor’s degree in any subject – preference to business or real estate 

• Positions where real estate portfolio group contract maintenance was job duty.  
• Create and maintain long lasting business relationships 
• Commercial real estate work in any capacity 

SUPERVISORY REQUIREMENTS: None 

​​This position is an Individual Contributor​ 

AHCORP