Real Estate Paralegal - Regus

Real Estate Paralegal

About the company 

IWG has been at the forefront of the flexible workspace revolution for more than 30 years. We have made it possible for organisations and individuals everywhere to take a new approach to the traditional working day. We have over 3,400 locations across over 110 countries allowing millions of people every day to have a great day at work.  

Our customers are start-ups, small and medium-sized enterprises, and large multinationals. With unique business goals, people and aspirations. They want workspaces and communities to match their needs. We provide them with choice through our portfolio of brands, covering serviced offices (Regus, Spaces, HQ, Signature and No18), commercial real estate brokerage and managed office solutions.  

Join us at www.iwgplc.com 

Key Responsibilities 

Leases/Amendments – 1,200+ Centers

• Review lease document negotiation package received from Business Development for completeness and compliance with in-house practices/process
• Forward lease documents to outside counsel with authorization to proceed with negotiation and/or any special instruction
• Coordinate with outside counsel/Business Development to obtain missing documents
• Coordinate with Treasury Dept for request, review and issuance of LOCs
• Liaise between outside counsel and Treasury during LOC negotiation
• Prepare first draft of NCO MVR; coordinate with Business Development for approval of MVR/execution package
• Prepare and process lease documents for execution, including coordination of signature by IWG and performing notary services as needed, and distribution to both internal stakeholders and landlord parties
• Manage real estate status report on BC Connect
• Review and interpret lease clauses in connection with notice of defaults; notify appropriate departments of receipt of notice of default
• Prepare first draft of notice of defaults to be sent to landlords

Managed Client Agreements

• Coordinate formation of IWG entities for MCAs
• Prepare first draft of MCA MVR; coordinate with Growth team for approval of MVR/execution package
• Process MCA documents for execution, including coordination of signature by IWG, and distribution of same and updating status on BC Connect at execution

Estoppels – 1,200+ Centers

• Receipt and review of request
• Craft appropriate due diligence email to appropriate departments for review and confirmation of factual matters as appropriate and compile and analyze responses
• Revise estoppel to conform to lease terms and due diligence responses and to make other commercially reasonable changes to conform estoppel to NAM Legal standing instructions for estoppel revisions
• Coordinate and process execution of estoppels and distribute to landlords and lenders
• Negotiate requested changes with landlord and/or lender with support of in-house counsel as needed

SNDAs – 1,200+ Centers

• Receipt and review of request
• Craft appropriate due diligence email to appropriate departments for review and confirmation of factual matters as appropriate and compile and analyze responses
• Revise SNDA to conform to lease terms and due diligence responses and to make other commercially reasonable changes to conform SNDA to NAM Legal standing instructions for SNDA revisions
• Coordinate and process execution of SNDAs and distribute to landlords and lenders
• Negotiate requested changes with landlord and/or lender with support of in-house counsel as needed

Miscellaneous

• Receipt and review of all NAM legal invoices; prepare Excel spreadsheet for each vendor, obtain appropriate internal approvals from individuals, and submit for payment; liaise between outside counsel and AP regarding any billing issues
• Back-up to Corporate Paralegal for corporate documentation preparation and Operation Support
• Notary Public
• Respond to inquiries for entity information and corporate structure; interpretation of lease provisions for various departments.
• Receipt of all correspondence addressed to Legal Department and distribute as appropriate
• Special projects as needed