Real Estate Operations & Executive Assistant at Vaco, LLC

Worthington, OH 43085

About the Job

Job Title: Real Estate Operations & Executive Assistant
Located in Worthington, Columbus
Pay $30-32/hr

Job Overview:
Seeking a versatile and detail-oriented professional to fill the role of Real Estate Operations & Executive Assistant. This position encompasses responsibilities in property management, investor relations, leasing, tenant interactions, and executive support. The ideal candidate will possess a strong foundation in real estate operations, financial reconciliation, and property management, with excellent organizational abilities and a proactive approach to tasks.

Primary Responsibilities:

Property Management:

Reconcile accounts and assist in developing comprehensive annual budgets.
Manage payment processing and tracking to ensure accuracy and timeliness.
Coordinate lease renewals, ensuring all documentation is complete and current.
Address tenant concerns and collaborate with property managers to resolve issues.
Monitor property metrics such as occupancy rates, lease expirations, and NOI.

Leasing & Tenant Relations:

Support leasing efforts by drafting and reviewing lease agreements.
Foster positive relationships with tenants through proactive communication.
Organize tenant communications, including lease renewals and updates.
Arrange property tours and liaise with leasing agents or brokers.
Ensure prompt responses to tenant inquiries for high satisfaction levels.

Executive Support:

Manage schedules, communications, and priorities for leadership.
Coordinate meetings, travel arrangements, and itineraries.
Maintain and organize shared digital files for accessibility.
Oversee email and calendar management, flagging key communications.
Prepare reports, presentations, and materials for meetings or updates.

Investor Relations:

Organize and schedule investor meetings, both in-person and virtual.
Assist with the preparation and distribution of quarterly updates and distributions.
Maintain detailed records of investor communications and commitments.
Track deadlines for agreements, funding, and compliance.
Help create investor presentations and newsletters.

Acquisitions & Dispositions:

Draft and submit property offers while managing transaction schedules.
Conduct preliminary analysis of investment opportunities.
Coordinate with brokers, legal teams, and other stakeholders during transactions.
Research market data to support investment evaluations.
Assist in due diligence, including inspections, appraisals, and reviews.

Operations & Special Projects:

Facilitate the onboarding process for newly acquired properties.
Manage vendor relationships to ensure service quality.
Coordinate maintenance schedules, repairs, and inspections.
Support compliance with relevant regulations.
Handle special projects such as process enhancements or event planning.

Qualifications:

Exceptional organizational and multitasking skills.
Familiarity with property management systems and financial reconciliation.
Strong communication skills, both written and verbal.
Proficiency in Microsoft Office Suite and cloud-based storage platforms.
Experience in real estate or property management is a plus.
Self-motivated, proactive, and effective in both independent and team settings.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.