Real Estate Administrator - Healthpeak Properties, Inc.

POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

• Answer management phones and assist with tenant needs.
• Respond to inquiries by providing routine information and or taking and delivering messages.
• Receive, distribute, and review all purchase orders, track purchase orders, cross reference in Avid, alert management of any problems or unresolved purchase orders
• Plan special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. and execute with management approval
• Maintain inventory of office supplies and property staff directory.
• Prepare and administer service agreements and collect certificates of insurance
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.
• Research account payable inquiries
• Support Chief Engineer with administrative tasks as needed.
• Monitor work orders and follow up with engineering team to ensure work orders are timely completed
• Compile, review, and process Tenant Utility Billings
• Provide management team with aged delinquency reports, and other reports, as requested.
• Perform other miscellaneous tasks as needed/required.