Real Estate Administrative Assistant at The JFKLiving Team at Real Broker, LLC

We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!!
Compensation:

$48,000 Plus Bonus

Responsibilities:

• Participate in training sessions to improve skills with administrative tasks in the real estate industry
• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
• Arrange for open houses and other community events to locally spread brand awareness
• Notify transaction participants when a deadline is approaching
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met

Transaction Listing Coordination:

• Prepare listing agreements, contracts, and offers.
• Coordinate and manage handymen, contractors, and other vendors for listing
• preparation projects.
• Handle staging setup, and photography/videography scheduling.
• Collect and organize disclosures and property keys from clients.
• Place and remove signs, lockboxes, and other listing materials.
• Organize and execute open houses.
• Submit and manage Certificate of Occupancy (CO) applications for listings.

Client Support:

• Monitor and respond to online inquiries promptly and professionally.
• Provide showing assistance for buyers, as needed.
• Maintain open communication with clients, updating them on transaction progress.
• Sitting home inspections with buyers.
• Maintain and organize team leader's CRM system, ensuring accurate client data and
• notes.

Team Leader Support:

• Manage calendars for the team leaders, including scheduling appointments, showings,
• and meetings.
• Arrange work-related travel, including flights, accommodations, and itineraries.
• Help prepare meeting materials, reports, and presentations.
• Assist with lunch and meeting arrangements during busy schedules.
• Help organize client events, and community outreach programs.

Qualifications:

• License for real estate is preferred but not required
• Prior experience in the real estate industry or as an office manager
• Available evenings and weekends
• Must have high school diploma or GED
• Has knowledge of Microsoft Office and customer relationship management software

About Company

Meet the real estate team that lives and breathes South Jersey. Combining Montana grit, British charm, and Jersey passion, their diversity is what makes up that special JFKLiving service.  

JFKLiving was formed in 2017. Growing into a quick-moving market, founder Jeremiah Kobelka recognized that the modern-day real estate consumer relies on technology now more than ever. JFKLiving invested in a superb digital strategy and subsequently was recognized as Zillow’s Top 1% Agents in the US.

With its roots as a family-run business, we champion community values. This leading South Jersey Realtor® team advocates for local businesses, community events and the souls behind them, and uses all of their combined local know-how to make every move a personalized experience. The team upholds the highest ethics, demanding equal opportunity and fighting for Fair Housing every step of the way. 

JFKLiving. Holding real estate to a higher standard.