RCI-BASF-3956 Administrative Assistant at Rangam Infotech Private Limited

Total Reg Hours: 45.00

Job Purpose

• Support the actions of Commercial Operations by ensuring the adequate management of the formal processes (reports, information maintenance, process training), and professional communication (friendly, fluid and precise).
• The incumbent will provide administrative support to the team through comprehensive knowledge of organizational policies, practices and procedures, and assemble, prepares and distributes a variety of information.

Knowledge and Experience

Education

• High School Diploma or equivalent

Experience

• 2-4 years of administrative experience
• 1-2 in accounts payable/accounting or a similar role preferred

Knowledge/Skills:

• Highly proficient in MS Office Suites software, including Outlook, PowerPoint, Excel and are also flexible and open to learning new technologies to improve efficiency.
• Have excellent verbal and written communication skills and the ability to work under minimal supervision, as well as in a team environment.
• Are multi-task oriented and able to manage tight deadlines, have excellent organizational skills and attention to detail as well as excellent interpersonal skills to efficiently assist internal / external customers.
• Are a self-starter, able to thrive in a fast-paced environment and to coordinate and prioritize diverse activities to meet critical deadlines.

Core Responsibilities:

In order of importance, list 4-8 brief statements indicating the responsibility, what is done (Action), how it is done (Method or Means) and the expectation (End Result). Include percentage of time spent on each (must add up to 100%).

Responsibility

• Input customer information paying special attention to the specific agreements of customers.
• Handle the needs of the teams (new hire onboarding etc.) and manage projects and special requests on top of daily responsibilities.
• Establish and maintain a good climate of collaboration with internal and external customers to detect and solve problems. Transmit the relevant information on time to colleagues from other departments like Logistics and F&A.
• Coordinate communication to internal stakeholders and M&S to deliver appropriate support.
• Support the internal CUS teams in their order entry
• Filing of the documents to be archived.
• Create and maintain spreadsheets and databases, generate reports and documents

Nature and Scope:

Provide the job context and a better understanding of the job’s purpose and principal responsibilities by describing the following:

• Business environment (market/external conditions/challenges the job faces on a regular basis): Internal focus on training, onboarding and close collaborations with stakeholders.

Level of Autonomy/Decision Making Responsibility:

• Internal and external relationships (other than supervisor, what other positions does this job interact with and why): Customer Service, Finance and Supply Chain – internal collaborations