Quality System Manager - Frozen Specialties, Inc.

OVERHILL FARMS INC.

JOB DESCRIPTION

CLASSIFICATION: Quality Systems Mana

gerEFFECTIVE DATE: 09/09/2

024REPORTS TO: VP of Quality Assurance & Food Saf

etyDEPARTMENT: Qual

ityEXEMPT/NON-EXEMPT: Exe

mpt
Overhill Farms is a leading custom manufacturer of high quality prepared frozen foods, serving customers in the branded retail, private label and foodservice sectors. We provide a one-stop solution that offers new product development or precise replication of existing recipes as well as product manufacturing and packaging. Our custom product lines include poultry, meat and fish specialties, pastas, soups, sauces, certified organic and vegetarian offerings. These can be prepared as entrées, plated meals or bulk-packed meal compone

nts.
Overhill Farms: A custom manufacturer of high-quality frozen food pro

ducts
POSITION SU

MMARY:The Quality Systems Manager is responsible for leading and managing the administration of documents and audits required to qualify ingredients and suppliers. The Quality Systems Manager will provide administrative support and leadership to Quality, Commercialization and Operation initiatives, including review and approval of ingredient and supplier documents, database (Tracegains) management, and ingredient evaluation, change control support, written communications, supplier performance trend analysis and supplier

audit.
ESSENTIAL DUTIES & RESPONSIBILITIES include the following and other duties as as

signed:
Duties and Responsib

• ilities:
  Design, execute and implement, and support processes on ingredient and supplier qualification, and Tracegains management to eliminate complia

• nce gaps.
  Partner with Commercialization team including project management, R&D, Purchasing, Packaging Engineer and Quality to support consistent approach throughout the new product commercialization process. Actively participate as a key member to fulfill ingredient and supplier review and qual

• ification.
  Manage food safety and FSMA compliance through a central repository database, Tracegains, and actively upkeeping its general maintenance to achieve min. 99%

• completion.
  Conduct weekly audit on Tracegains system to ensure 100% accuracy; the scope includes Tracegains ingredient and supplier used by all non-branded bus

• iness units.
  Keep the document library up to date, contact supplier to obtain the most up to date documents to ensure compliance with current food law and

• regulations.
  Partner with Purchasing, Regulatory and R&D on raw material change control. Follow department procedure and properly document each change control. General maintenance to achieve min. 98% completion is mandatory. Work actively and report to department head weekly and gain appr

• oval decision.
  Monitor supplier qualification profile including 3rd party food safety audit results, certificate, HACCP, LOG, Insurance, etc. for compliance and report if any discrepancy to

• company policy.
  Create and maintain Supplier Corrective Action Report (SCAR) on third party portal, follow up on response and credits on

• atimely manner.
  Support as needed, and work with Ops and Quality on ingredient on shelf

• -life evaluation.
  Establish and create raw material receiving worksheet accurately in SAP and Specs system, actively review to ensure accuracy on each raw material and its

• approved supplier.
  Maintain an approved supplier and ingredient list accurately. Conduct quarterly audits for each non-branded business unit and report results

• to department head.
  Manage FDA FSMA Foreign Supplier Verification Program (FSVP) for imp

• orted raw materials.
  Support non-branded business unit customer databases (e.g. SpecConnect, Resiprotrak, Tracegains, FoodlogiQ, etc.) and conduct monthly audits to ensure accuracy and general maintenance of the database to fulfill c

• ustomer requirements.
  Develop and implement change management procedures incorporating a formalized change control process ensuring that changes to ingredient and supplier processes are formally do

• cumented and approved.
  Ensure efficient tracking and documentation of ingredient and supplier related documents are consistent with FSM

• A and claim compliance.
  Document control for QA using the five-step process of Request, Review, Asses

s, Decide and Implement.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, vete

ran or disability status.